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Urgent! Executive (Support) - School of Engineering ITE College East Job Opening In Singapore, Singapore – Now Hiring ITE Institute of Technical Education
(What the role is)
As an Executive (Support) staff to the School of Engineering, your role is to support policies and schemes in specific functional areas.
(What you will be working on)
Support the daily operation of services by assisting requestors to reserve facility through the Facility Reservation System on request, report any faults found in facility through ESV Helpdesk or email, ensure consumables are available for 3-in-1 printers in staff centre, contact vendor for servicing if printer is out of order.
Manage enquiries from various stakeholders i.e. students, parents, public, agencies allowing students, vendors, visitors etc access to the staff centre , attend to students', vendors' and staff's queries, search & reserve suitable venue for event, covering of MSO (ME/EE) duties in his/her absence, collection & distribution of items for staff & students, issue A4 paper & stationery to staff, dispatch & collect mails / documents, inform CAS to arrange delivery of gifts / wreath, assist in distribution of certificates for Graduation Ceremony, other AD-HOC duties / requests, as well as supporting College's events and functions.
Monitoring and processing of the department's budget by assisting requestors to fill in the RPA PR form, familiar with fund codes, ensuring correct account codes are used for the PRs, submit requestor's PR(eCAT/SVP/WTC) through KRIS, assist requestor to submit PR(ITQ) in KRIS, follow up on all PRs from approval to payment, send request to vendors for transport services till there is availability on behalf of requestors, raise PR for stationery, rubber stamps, copy charges, transport services, etc
Monitoring and processing of the department's finances by assisting requestors with information on Direct Payment/Staff Claim guidelines, procedure, fund codes & documentation, ensure direct payment forms are filled in correctly & supporting documents attached, submit DPs for approvals & to Finance for payments, prepare Virement & JAV forms, submit for approval & finance for processing, handling donation of book prizes from corporate partners, liaise with vendors on payment matters, delivery orders, etc
Maintain and upkeep records and inventory items
Review and improve work processes
Maintain proper documentation keeping
Any other administrative duties as assigned
(What we are looking for)
At least 2 years of relevant work experience
Good interpersonal skills and communication skills (both in written and spoken)
Self-motivated, self-disciplined with positive attitude
Meticulous with financial matters, procurement and inventory
Good time management and strong multi-tasking skills
Technology savvy and proficiency in Microsoft Office Suite
Candidate must be a good team player who is process/detail-oriented and organised
Some knowledge of event management will be an advantage
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Unlock Your Executive Support Potential: Insight & Career Growth Guide
Real-time Executive Support Jobs Trends in Singapore, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Executive Support in Singapore, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 34702 jobs in Singapore and 28837 jobs in Singapore. This comprehensive analysis highlights market share and opportunities for professionals in Executive Support roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! ITE Institute of Technical Education is currently hiring and seeking a Executive (Support) School of Engineering ITE College East to join their team. Feel free to download the job details.
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An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at ITE Institute of Technical Education adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Executive (Support) School of Engineering ITE College East Jobs Singapore varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Executive (Support) School of Engineering ITE College East typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Before the Interview:To prepare for your Executive (Support) School of Engineering ITE College East interview at ITE Institute of Technical Education, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the ITE Institute of Technical Education's products or services and be prepared to discuss how you can contribute to their success.
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