Facilities Administrative Assistant

Job Description: Facilities Administrative Assistant

·       Provide admin support to our Facilities Management Manager/ Maintenance Department.

·       Coordinate and schedule routine maintenance activities and inspections.

·       Communicate effectively with internal departments and external contractors

·       Sourcing of facility & machinery parts.

·       Establishing and maintaining of proper filing system to ensure smooth documentation and administration.

(

service reports, quotations and payments, etc).

·       Maintaining of facility and machinery parts inventory.

·       Update monthly outlets servicing reports to mall managements.

·       Follow up the findings raised by WSHO cum fire safety manager to ensure compliance with regulations.

·       Execute any additional duties as assigned by HOD and Management.

Requirements:

·       Diploma in Civil/Mechanical/Electrical/Facilities Management/Construction

·       Minimum 2 years of working experience in facilities management

·       Strong teamwork and interpersonal skills.

·       Detail orientated and able to work under pressure in a fast-paced environment.

Benefit:

·       Work time: 8.00am to 5.30pm (Monday to Friday).

·       Attire: Casual

·       Annual Incentive Bonus: pay out twice in a year - 0.5months of basic salary each period.

·       Variable Bonus

·       Annual leave: 10 days.

1 additional day for 12 months of continuous service, up to a maximum of 14 days.

·       Medical benefit.

·       Birthday Incentive.