Key Responsibilities
Facilities Management
Provide support to ensure a clean and safe environment for all SPD premises in compliance with authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.
Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirements and review all vendors’ performance yearly
Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc
Transport Management
Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors
Project Management
Provide support to the project team for new renovation and upgrading works.
Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.
Administrative functions
Perform sourcing, evaluation of quotations and seek approval for purchases.
Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients
Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) required for the operations and meeting funding/audit requirements
Coordinate and support the renewal of contracts and agreements required for the operations
Support other administrative activities and events
Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etc
Support all administrative works such as managing card access, printing and phone line management, etc
Other administrative duties as assigned
JOB HOLDER REQUIREMENT
Diploma in any discipline (or equivalent).
Minimum 5 years of relevant work experience for diploma holders.
Candidates without the stated qualification but with substantial relevant experience may also be considered.
Proficiency in Microsoft Office 365 applications (Outlook, SharePoint, Word, Excel, PowerPoint) is preferred.
Possession of own transport will be an added advantage.
Proactive, detail-oriented, with strong communication and interpersonal skills; able to work effectively both independently and as part of a team
#J-18808-Ljbffr