Responsibilities
- Maintain a clean, organized, and fully stocked office environment.
- Welcome and assist guests while ensuring a professional front desk presence.
- Handle office-related emergencies and liaise with the property management team as needed.
- Answer and direct incoming calls on the main office line; take and relay messages when necessary.
- Receive, sort, and distribute mail and packages, ensuring proper filing or forwarding.
- Track and replenish office supplies to ensure uninterrupted operations.
- Monitor and record office expenses and ensure accurate cost tracking.
- Manage vendor relationships, including invoice processing and timely payments.
- Administer internal systems such as e-leave and e-claims efficiently.
- Provide high-level administrative support to senior leaders, including meeting coordination, travel bookings, expense claims, and event logistics.
- Organize and schedule internal meetings and conferences, arranging rooms and catering as required.
- Coordinate comprehensive travel arrangements (domestic/international), including flight bookings, hotel accommodations, and visa applications.
- Oversee allocation and maintenance of office space, IT equipment, meeting rooms, and office supplies; support initiatives like system upgrades or office reconfiguration.
- Manage administrative processes related to staff movements, onboarding, and offboarding.
- Support relocation logistics for overseas employees and assist with transition needs.
Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R ).
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