Role summary
Own the end-to-end financial administration of the family office: consolidate accounts across banks and entities, maintain accurate books, prepare timely financial statements, manage cash and deliver clear performance reporting.
Key responsibilities
Consolidation & bookkeeping
Aggregate and reconcile
multi-bank statements
(cash, custody, brokerage, credit lines) across entities and currencies.
Maintain
general ledger ; process journals, accruals, prepayments, intercompany entries.
Perform
daily/weekly reconciliations
(positions, trades, corporate actions, fees, FX).
Financial statements & reporting
Prepare
monthly/quarterly balance sheet, P&L, and cash-flow statements
(direct or indirect method).
Produce
entity and group consolidations
with eliminations and FX translation.
Cash & treasury
Monitor
liquidity , capital calls/distributions, coupons/dividends; schedule payments.
Administration & controls
Coordinate
audit , valuation calendars, confirmations, and data rooms.
Maintain
document management
(trade files, contracts, fee schedules, ISDAs).
Tax & regulatory coordination (with advisors)
Support
IRAS
tax packs, withholding/GST assessments as applicable.
Prepare materials for
ACRA
annual filings and board papers.
Advantageous: familiarity with
Section 13O/13U
regimes (no legal advice).
Performance & analytics
Track
fund/manager performance , exposures, and flag anomalies.
Maintain benchmark library; monitor fees, carry, and hurdle calculations per agreements.
Stakeholder service
Respond to principal/board requests; liaise with banks, custodians, GPs, and external accountants.
Qualifications
Degree in Accounting/Finance;
CPA/CA/ACCA
preferred.
5–8+ years in fund administration, family office, PE/VC, or Big 4 audit.
Strong
consolidation
and
multi-currency
accounting skills; IFRS familiarity.
Tools
Ledger & close:
Xero/QuickBooks.
Data & reporting:
Advanced Excel, Power Query/Power BI.
Key competencies
High accuracy, deadline discipline, confidentiality, and discretion.
Process design and ability to standardize messy data.
Clear written reporting for non-technical stakeholders.
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