HR & Admin Assistant

Responsibilities

Admin

• To provide administrative support and maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires
• Receptionist duties
• Open and distribute letter box, read and reply e-mails, record incoming and outgoing mails daily
• Purchasing and managing office stationery & pantry supplies (including but not limited to PPE, uniforms)
• Receiving of orders
• Assist to call IT vendor to troubleshoot office equipments
• Recording of in/out of IT equipments & documentation
• Assist in the coordination for any events activities

Human Resource

• Manage workers' Work Permit full cycle like recruitment co-ordination, including pass application, issuance, renewal, repatriation, transfer
• Initiate arrangements for medical checkups and purchase of security bonds as needed
• Source for training courses and enrollment as approved
• Manage workers' dormitories issues, i.e check-in/out record
• Record workers' leave records and investigate questionable attendance
• Manage workers' PIPO and payroll preparation
• Keeping all the above data up-to-date
• Handle other ad-hoc duties that are assigned

Requirements

• Preferably Diploma in administration / HR or equivalent.
  
  
• Min.
  
  2-year experience in construction sector
• Strong team player and receptive to change
• Solid knowledge of office procedures will be an advantage
• IT savvy
• Positive can-do attitude
• Proficient with office management software like MS Office (MS Excel and MS Word, specifically)
• Work conscientiously and responsibly, with good execution and professionalism.