About the Company:
An established global ground transportation provider with over three decades of experience, offering premium chauffeur and travel management services across major international cities.
With a strong presence in Asia, Europe, the Middle East, and North America, the company is committed to delivering seamless, around-the-clock support for its corporate and private clientele.
Working Hours: 5-day work week
Job Brief:
We are looking for a detail-oriented and proactive individual to join as an HR Admin cum Personal Assistant.
This position plays a dual role in supporting the General Manager with executive and personal tasks, while also ensuring the smooth day-to-day operations of the office.
The successful candidate will be someone who thrives in a fast-paced environment, demonstrates strong multitasking abilities, and upholds confidentiality with professionalism.
Key Responsibilities:
- Provide comprehensive secretarial and administrative assistance to the General Manager.
- Organize and coordinate appointments, meetings, and business travel.
- Handle expense claims, reimbursements, and financial documentation for the General Manager.
- Conduct research and manage personal errands when required.
- Draft, prepare, and circulate memos, reports, meeting minutes, and correspondence.
- Maintain organized filing systems, both physical and electronic.
- Manage office supplies and support logistics for office relocations if needed.
- Assist with onboarding processes by preparing workspaces and necessary materials.
- Input and maintain accurate data in company systems and databases.
- Provide support in basic finance tasks such as expense processing and invoicing.
- Undertake ad hoc projects and administrative tasks as assigned.
Requirements:
- Prior experience as an administrative assistant, office administrator, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and related office tools.
- Strong communication skills—both verbal and written.
- Exceptional organizational skills with the ability to handle multiple tasks effectively.
- High attention to detail and accuracy.
- Ability to work independently as well as in collaboration with others.
- Proactive problem-solving skills and adaptability.
- Professionalism and discretion when handling sensitive or confidential matters.
- Knowledge of basic accounting or bookkeeping practices will be advantageous.
Please note: This is a client role managed by Octomate Staffing Pte Ltd.
Recruitment services are provided by:
Octomate Staffing Pte Ltd
EA Licence No.: 23C1980
EA Personnel: Zachary Ng (Registration No.: R