Description of the Role
The HR Admin Executive supports the full spectrum of HR operational duties.
He/she assists the Head of Department in the development and implementation of strategic HR policies and initiatives.
The role also includes handling general office administrative tasks to ensure smooth day - to - day operations.
Key Tasks:
Employee Onboarding
- Handle the full onboarding process including preparation of employee documents, onboarding sessions, and profile setup in Syngerix.
- Prepare employment letters and ensure timely submission of required documentation.
Employee Exit Management
- Conduct exit interviews and ensure proper clearance procedures.
- Perform final payroll calculations including any deductions or additions related to employment cessation.
Recruitment Support
- Assist the recruitment process, including shortlisting, scheduling interviews, and follow-ups.
Insurance Administration
- Manage work injury compensation claims and liaise with insurers.
- Oversee employee health insurance enrollment and updates.
Training & Development
- Coordinate training programs including booking, attendance, evaluation, and feedback collection.
- Support training needs analysis and maintain training records.
Payroll Processing
- Calculate OT and Work Allowance (WA) for employees across departments.
- Ensure accurate data submission for payroll processing.
Policy & Procedure Development
- Assist in drafting, updating, and implementing HR policies, procedures, and guidelines to support operational consistency and compliance
- Perform other work duties as directed by the HOD
Requirements:
Education
- Diploma or Bachelor's Degree in Business, human resource management or in a related field is preferred
Experience & Skills
- At least 5 years of experience in a generalist HR function, preferably in Singapore.
- Strong knowledge of local employment legislation, CPF Act, and MOM practices.
- Prior exposure to setting up or improving HR systems/processes.
- Hands-on experience with HRIS platforms such as Synergix is advantageous.
- Proficient in MS Office Suite.
- Strong interpersonal and communication skills; able to interact with diverse employee groups.
- Familiarity with Synergix payroll is a plus
Preferred Attributes
- Able to work independently with high attention to detail and confidentiality.
- Positive attitude, solution-driven mindset, and strong organisational skills.
- Immediate or short-notice availability will be an advantage.