Urgent! HR & Admin Executive Job Opening In Singapore, Singapore – Now Hiring KLASS Engineering & Solutions Pte Ltd
Job Responsibilities
Handle the recruitment process for various roles (permanent, contract, internship, part time, project based), including candidate sourcing, interview coordination, and job offers
Coordinate with both internal and external stakeholders, including various schools, job posting portals and recruitment agencies, to ensure the smooth completion of the entire hiring process.
Manage / Administer the entire onboarding process for new hires, interns and part timers as well as offboarding processes for departing employees.
Maintain accurate and up-to-date employee records within the HRIS system and the company shared folders.
Ensure personnel files (P-Files) comply with data privacy regulations
Handling / Administering the full cycle payroll, off cycle payroll, Bonus payout, CPF submission and taxation
Assist / support annual performance appraisal exercise
Coordinate with auditors for payroll audits
Timely submission of childcare, paternity, maternity leave, NS men, and other government related claims
Manage / Administer the e-leave, e-claims, e-appraisal and e-training administration via HRIS system
Coordinate employee training arrangements and generate training report, ensure employee training records are kept up to date in both spreadsheet and HRIS system
Handle the staff benefits administration, such as outpatients, group medical insurance and medical claims through the brokers / vendors
Prepare various HR-related documents, including appointment letters, confirmation letters, promotion/increment/bonus letters, transfer/secondment letters, resignation letters, and other related correspondence
Prepare and submit surveys related to MOM and handle other statutory HR matters.
Administer all work pass applications, renewals, and cancellations
Provide support in organising company events and coordinating with vendors
Preparing items for company events, such as sourcing, purchasing materials, printing, etc.
Handle two (2) office-related administrative duties, including facilities maintenance, office supplies, vendor liaison (e.g., cleaning services, air-conditioning servicing, water dispenser, coffee machine, potted plants, pest control, copier, etc.), restocking pantry items, office stationery, issuing staff name cards, building and staff access cards, as well as coordinating travel arrangements (air tickets, travel insurance) for staff business trips.
Verify invoices from vendors and facilitate approval processes efficiently
Maintain good filing practices, both in soft copies within company shared folders and hard copies, to ensure proper record management
Support additional projects and ad-hoc duties assigned by the Senior HR & Admin Manager
Job Requirements
Diploma / Degree in Human Resource Management, Business, or a related field
Minimum of 3 years of relevant experience, preferably in an SME environment
Flexible to be stationed across two offices located in opposite buildings (if required)
Proficiency in Microsoft Office applications, particularly Word and Excel
Experience in handling full payroll cycle via Times Software / related HRIS
Good interpersonal and communication skills
Strong attention to detail
Ability to work independently as well as collaboratively within a team
Comfortable working in fast-paced environments, with the ability to manage multiple tasks and priorities
Knowledge of Singapore's Labour Laws and HR practices
Experience with Times Software is a plus
Join Us as a Key Member of Our People & Culture Team!
In this role, you’ll play a vital part in shaping our organisation’s employee experience — from hiring and onboarding passionate talents to supporting their growth and ensuring smooth HR operations.
You’ll get hands-on exposure across the full spectrum of HR functions, including recruitment, payroll, training, and employee engagement, while also supporting exciting company events and office operations.
If you’re someone who enjoys working with people, values structure and organisation, and thrives in a dynamic environment where no two days are the same, this role offers you the perfect blend of administrative precision and people connection.
You’ll work closely with stakeholders across departments, schools, and agencies — gaining valuable experience and making a direct impact on our company’s culture and success.
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Unlock Your HR Admin Potential: Insight & Career Growth Guide
Real-time HR Admin Jobs Trends in Singapore, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for HR Admin in Singapore, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 9398 jobs in Singapore and 7273 jobs in Singapore. This comprehensive analysis highlights market share and opportunities for professionals in HR Admin roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! KLASS Engineering & Solutions Pte Ltd is currently hiring and seeking a HR & Admin Executive to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: HR & Admin Executive Jobs Singapore.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at KLASS Engineering & Solutions Pte Ltd adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a HR & Admin Executive Jobs Singapore varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for HR & Admin Executive typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your HR & Admin Executive interview at KLASS Engineering & Solutions Pte Ltd, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the KLASS Engineering & Solutions Pte Ltd's products or services and be prepared to discuss how you can contribute to their success.
By following these tips, you can increase your chances of making a positive impression and landing the job!
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