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Urgent! HR and Admin Assistant / Executive Job Opening In Singapore, Singapore – Now Hiring YY Circle

HR and Admin Assistant / Executive



Job description

Job Responsibilities for HR and Admin Assistant:
Handle and support day-to-day HR and Admin related matters
Assist in end-to-end recruitment process, including work pass applications, renewals, cancellations, appeals, etc.


Assist hiring managers in defining job descriptions and understanding talent needs.


Handle walk-in interviews
Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
Maintain accuracy of HR database, timely update & processing of employee records in HR system
Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
Check and verify staff attendance for Payroll processing
Check and verify employees’ leave application, medical claims, etc.


Validate and prepare biometrics report for billing
Handle employees’ enquiries and feedbacks
Any other HR/Admin duties assigned
Job Requirements for HR and Admin Assistant:
Diploma in Human Resource Management and/or related field
Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed.

Training will be provided)
Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices
Strong organizational and administrative skills
Proficiency in HR information systems and Microsoft Office
Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill
Attention to detail and accuracy in handling HR documentation
Ability to manage multiple tasks and prioritize effectively
Meticulous and pleasant disposition
Job Responsibilities for HR and Admin Executive:
Handle end-to-end processing of monthly payroll
Handle end-to-end recruitment process
Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants
Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc
Support Increment/Bonus Exercise
Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
Leave Administration
Work closely with Operations and Finance department on payroll and billing matters
Assist in Foreign Worker Levy matters
Administer work injury compensation (WICA) matters (MOM iReport and claim submission)
Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner
Maintain accuracy of HR database, timely update & processing of employee records in HR system
Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)
Handle work pass applications, renewals, cancellations, appeals, etc.


Coordinate training and development need for employees
Involve in ISO Audit Preparation and license renewals process
Review work processes and standard of procedure (SOP) for HR Department
Review all work done by HR and Admin team
Assist in yearly performance appraisal exercise
Prepare relevant reports for Management review
Any other duties assigned
Job Requirements for HR and Admin Executive:
Diploma in Human Resource Management and/or related field
Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience
With strong analytical skill, integrity with strong sense of confidentiality
Proficiency in HR information systems and payroll software
Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices
Strong organizational and communication skills
Ability to handle multiple tasks and prioritize effectively
Attention to detail and accuracy in documentation
Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice
Independent, proactive, and problem solver
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    Unlock Your HR and Potential: Insight & Career Growth Guide


  • Real-time HR and Jobs Trends in Singapore, Singapore (Graphical Representation)

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  • The Work Culture

    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at YY Circle adheres to the cultural norms as outlined by Expertini.

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    • 1. Independence
    • 2. Loyalty
    • 3. Impartiality
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    • 5. Accountability
    • 6. Respect for human rights
    • 7. Obeying Singapore laws and regulations
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  • Interview Tips for HR and Admin Assistant / Executive Job Success
    YY Circle interview tips for HR and Admin Assistant / Executive

    Here are some tips to help you prepare for and ace your job interview:

    Before the Interview:
    • Research: Learn about the YY Circle's mission, values, products, and the specific job requirements and get further information about
    • Other Openings
    • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
    • Dress Professionally: Choose attire appropriate for the company culture.
    • Prepare Questions: Show your interest by having thoughtful questions for the interviewer.
    • Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.
    During the Interview:
    • Be Punctual: Arrive on time to demonstrate professionalism and respect.
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    • Follow Up: Send a thank-you email to the interviewer within 24 hours.
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    • Be Yourself: Let your personality shine through while maintaining professionalism.
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    Final Thought:

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