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HR and Admin Assistant / Executive Job Opening In Singapore, Singapore – Now Hiring YYCircle (SG) Pte Ltd


Job description

Job Responsibilities for HR and Admin Assistant

  • Handle and support day-to-day HR and Admin related matters
  • Assist in end-to-end recruitment process, including work pass applications, renewals, cancellations, appeals, etc.

  • Assist hiring managers in defining job descriptions and understanding talent needs.

  • Handle walk-in interviews
  • Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
  • Maintain accuracy of HR database, timely update & processing of employee records in HR system
  • Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
  • Check and verify staff attendance for Payroll processing
  • Check and verify employees’ leave application, medical claims, etc.

  • Validate and prepare biometrics report for billing
  • Handle employees’ enquiries and feedbacks
  • Assist in claims submission, government grants, insurance, etc
  • Any other HR/Admin duties assigned

Job Requirements for HR and Admin Assistant

  • Diploma in Human Resource Management and/or related field
  • Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed.

    Training will be provided)
  • Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices
  • Strong organizational and administrative skills
  • Proficiency in HR information systems and Microsoft Office
  • Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill
  • Attention to detail and accuracy in handling HR documentation
  • Ability to manage multiple tasks and prioritize effectively
  • Meticulous and pleasant disposition

Job Responsibilities for HR and Admin Executive

  • Handle end-to-end processing of monthly payroll
  • Handle end-to-end recruitment process
  • Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants
  • Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc
  • Support Increment/Bonus Exercise
  • Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
  • Leave Administration
  • Work closely with Operations and Finance department on payroll and billing matters
  • Assist in Foreign Worker Levy matters
  • Administer work injury compensation (WICA) matters (MOM iReport and claim submission)
  • Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner
  • Maintain accuracy of HR database, timely update & processing of employee records in HR system
  • Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
  • Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)
  • Handle work pass applications, renewals, cancellations, appeals, etc.

  • Coordinate training and development need for employees
  • Involve in ISO Audit Preparation and license renewals process
  • Review work processes and standard of procedure (SOP) for HR Department
  • Review all work done by HR and Admin team
  • Assist in yearly performance appraisal exercise
  • Administer new project preparation
  • Prepare relevant reports for Management review
  • Any other duties assigned

Job Requirements for HR and Admin Executive

  • Diploma in Human Resource Management and/or related field
  • Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience
  • With strong analytical skill, integrity with strong sense of confidentiality
  • Proficiency in HR information systems and payroll software
  • Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices
  • Strong organizational and communication skills
  • Ability to handle multiple tasks and prioritize effectively
  • Attention to detail and accuracy in documentation
  • Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice
  • Independent, proactive, and problem solver
  • Meticulous and pleasant disposition

#J-18808-Ljbffr

Required Skill Profession

Product & Brand Marketing


  • Job Details

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Unlock Your HR and Potential: Insight & Career Growth Guide


Real-time HR and Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for HR and in Singapore, Singapore, highlighting market share and opportunities for professionals in HR and roles.

12521 Jobs in Singapore
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Download Hr And Jobs Trends in Singapore and Singapore

Are You Looking for HR and Admin Assistant / Executive Job?

Great news! is currently hiring and seeking a HR and Admin Assistant / Executive to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at YYCircle (SG) Pte Ltd adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for HR and Admin Assistant / Executive Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for HR and Admin Assistant / Executive?

Key qualifications for HR and Admin Assistant / Executive typically include Product & Brand Marketing and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for HR and Admin Assistant / Executive?

To improve your chances of getting hired for HR and Admin Assistant / Executive, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for HR and Admin Assistant / Executive Job Success

YYCircle (SG) Pte Ltd interview tips for HR and Admin Assistant / Executive

Here are some tips to help you prepare for and ace your HR and Admin Assistant / Executive job interview:

Before the Interview:

Research: Learn about the YYCircle (SG) Pte Ltd's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your HR and Admin Assistant / Executive interview at YYCircle (SG) Pte Ltd, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the YYCircle (SG) Pte Ltd's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

How to Set Up Job Alerts for HR and Admin Assistant / Executive Positions

Setting up job alerts for HR and Admin Assistant / Executive is easy with Singapore Jobs Expertini. Simply visit our job alerts page here, enter your preferred job title and location, and choose how often you want to receive notifications. You'll get the latest job openings sent directly to your email for FREE!