We have an exciting career opportunity for the position of Human Resources and Admin Manager (Internal) and invite industry professionals to join us.
Job Responsibilities:
1) Compensation, Payroll & Benefits
- Manage job evaluations, salary structures, and salary surveys to drive compensation decisions for the Group, ensuring internal equity and external competitiveness.
- Oversee performance management processes, including annual salary reviews, bonus exercises, and provide recommendations through cost modelling and simulations.
- Ensure accurate and timely processing of monthly payroll.
- Perform monthly calculations of CPF, SDL, and other statutory contributions for all staff, and ensure compliance with submission timelines.
- Manage income tax filings and other statutory compliance matters.
- Calculate sales incentives/commissions in coordination with the Finance team.
- Resolve payroll-related queries and perform payroll audit checks to ensure accuracy and data integrity.
- Manage relationships with benefits vendors (e.g. medical schemes, insurance providers) and negotiate cost-effective benefits plans.
- Review and assess benefits programs, providing recommendations aligned with market practices and cost considerations.
- Administer monthly employee expense reimbursement processes, ensuring all claims comply with the company's internal claims policy.
2) Policy, Compliance & HR Frameworks
- Develop, review, and update HR policies and procedures, ensuring compliance with employment legislation.
- Maintain and regularly update the Employee Handbook.
- Monitor changes in labour laws and integrate updates into HR practices.
- Lead policy communication, training, and awareness initiatives to ensure clear understanding and consistent application.
- Support internal audits and compliance readiness across HR processes.
3) Performance Management, Appraisal & Grading
- Coordinate and oversee the annual performance appraisal cycle.
- Work with department heads to design fair evaluation criteria and grading systems.
- Provide guidance to managers on performance reviews, coaching, and feedback delivery.
- Link performance outcomes to promotions, increments, training needs, and career development pathways.
4) Training & Development
- Identify training needs across departments and design yearly training plans.
- Organise workshops, seminars, and external courses to upskill staff.
- Develop and maintain a learning management framework to track training outcomes.
- Monitor effectiveness of training initiatives and propose continuous improvements.
5) Recruitment, Onboarding & Offboarding
- Partner with hiring managers to define job requirements and manage the end-to-end recruitment process (sourcing, screening, interviewing, offers).
- Maintain a candidate pipeline and explore cost-effective recruitment channels.
- Oversee internal mobility and career progression opportunities.
- Collaborate with universities and educational institutions to develop internship programs and attract talent.
- Conduct employee orientation sessions and develop onboarding programs to integrate new hires effectively.
- Manage offboarding processes including clearance, handover, exit interviews, and final payroll.
- Ensure proper documentation and statutory compliance during both onboarding and offboarding stages.
6) Leave Management
- Act as the system administrator for the company's Leave Management System.
- Ensure accurate and timely recording, approval, and tracking of all employee leave entitlements.
- Generate leave-related reports for management review and compliance purposes.
- Provide guidance to employees and managers on leave policies and procedures.
7) HR Partnering & Employee Relations
- Partner with Heads of Department on workforce planning, organisational restructuring, and people management strategies.
- Provide HR data and insights for annual budgeting and workforce planning.
- Act as the primary contact for employee relations issues, offering fair and timely HR advice.
- Guide managers on implementing performance improvement plans, counselling, and career development.
- Promote employee engagement initiatives to strengthen workplace morale.
8) Projects & Strategic Initiatives
- Lead or participate in HR-related projects, including government initiatives and new commercial projects.
- Undertake other ad-hoc duties as required to support overall HR objectives and business needs.
9) Administrative Matters
- Responsible for overseeing all administrative matters for the Group.
- Any other ad-hoc duties as assigned by all stakeholders.
Job Requirements:
- Bachelor's degree in Human Resource Management, Business Administration, or a related field.
- In-depth knowledge of employment laws and best practices across Singapore, Malaysia, and Hong Kong.
- Experience in regional HR and with Info-tech systems
- Immediate availability or able to join on short notice.