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Urgent! Legal & Corporate Secretariat Admin Support (UP $5000 + Bonus, Kallang, 1 Year) Job Opening In Singapore, Singapore – Now Hiring RecruitFirst

Legal & Corporate Secretariat Admin Support (UP $5000 + Bonus, Kallang, 1 Year)



Job description

Legal & Corporate Secretariat Admin Support (UP $5000 + Bonus, Kallang, 1 Year)

RecruitFirst is hiring! You will be outsourced to:

Job Scope:

  • Provide dedicated backend administrative and logistical support to the Corporate Secretarial team and the broader Legal department.

  • Perform high-volume data entry and ensure accurate data maintenance in department systems and spreadsheets.

  • Prepare, organize, and manage physical and electronic filing systems for corporate and legal documents.

  • Handle all printing, photocopying, scanning, and binding of documents, presentations, and meeting materials.

  • Open new matter files and allocate legal assistance requests to the appropriate lawyers.

  • Utilize advanced MS Excel skills to create and maintain spreadsheets for tracking, reporting, and data analysis (e.g., entity management, invoice tracking, meeting schedules).

  • Use MS Word to draft, format, and proofread standard correspondence, memos, and basic documents.

  • Process department invoices, obtain necessary approvals, and track payments.

  • Assist with the logistical planning and preparation for Board and Committee meetings, including coordinating food and beverage arrangements.

  • Conduct routine administrative tasks such as land title searches and other registry filings as requested.

  • Assist with the onboarding of new hires and offboarding of exiting staff within the department.

  • Plan and organize department activities and events.

  • Perform any other administrative and backend responsibilities as assigned to ensure the efficient operation of the department.

Requirements:

  • Minimum of 2-3 years of experience in an administrative support role, preferably within a legal or corporate secretarial environment.

  • Must be exceptionally fast and savvy with Microsoft Office Suite, with proven advanced skills in MS Excel (e.g., pivot tables, VLOOKUPs, data management) and MS Word.

  • Demonstrated ability to handle repetitive, mundane tasks with a consistent positive attitude and high degree of accuracy.

Interested applicants, please send your resume to *************@recruitfirst.co or click here to apply now.All applications will be treated with strictest confidentiality.

We regret that only shortlisted candidates will be notified.

Thank you.

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Required Skill Profession

Technical Support & Administration



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