Job Details:
- Contract Duration: until Nov 2025
- Location: Novena
- Working Hours: Mondays to Thursdays: 8.30am to 6pm, Fridays: 8.30am to 5.30pm
- Salary: $18.50/hr
Job Scope:
Primary Responsibilities:
- Manage stakeholder invitations and RSVPs for engagement events, such as sending invitations, tracking responses and coordinating guest lists.
- Draft communications materials such as email correspondences, event collaterals and manage communications with invited stakeholders
- Support stakeholder database management and maintain updated contact lists for event invitations
- Assist in ad-hoc event management and logistics as required (e.g., venue arrangements)
Secondary Responsibilities:
- Assist in coordinating and managing relationships with external stakeholders, including healthcare institutions, government agencies, private sector and overseas partners
- Support in meetings with stakeholders
- Support in desktop research assignments on global affairs related to communicable disease
Requirements:
- Degree holder, preferably in the field of Political Science, Communications, Life Sciences / Public Health, Business or other Arts/Social Science disciplines.
- Experience in coordinating VIP guest lists, managing RSVPs, and handling stakeholder communications for corporate/government events.
Desired skills:
- Strong written and verbal communication skills
- Keen attention to detail and excellent organisational abilities in database management and guest list coordination
- Ability to work effectively in a fast-paced, team-based environment
- Proficiency in Microsoft Office suite (Word, PowerPoint, Excel, Outlook, Teams).
Proficiency in graphic design software such as Canva, Adobe Photoshop, Adobe Illustrator is optional but desirable.
- Prior experience in events management, stakeholder engagement or international relations would be an advantage
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