Urgent! Office Administration & Operations Assistant Job Opening In Singapore, Singapore – Now Hiring Singapore
Position Title:
Office Administration & Operations Assistant
Location:
Singapore
Department:
Finance, Compliance and Office Admin
Report to:
Director, Finance & Admin
This position is full-time.
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ORGANIZATION OVERVIEW
Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition.
Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries.
The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.
POSITION SUMMARY
The role of Office Administration & Operations reports to the Director of Finance & Administration.
The individual will be part of the Finance & Administration team and will support all areas covered by the function.
We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.
To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal).
You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds.
We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.
PRIMARY RESPONSIBILITIES
The responsibilities of the Administration & Operations Assistant include, but are not limited to:
Office Administration:
Liaise with suppliers and vendors in relation to all matters of the office
Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
Administer day-to-day upkeep and operational needs of the office e.g., office supplies
Operations:
Support the planning and co-ordination of events e.g. training and meetings, organized by the office.
This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
Support compliance effort of the office including Personal Data Protection
Organize office activities, group meetings and support Board meetings
Support people related operations covering leave management and employment related matters as assigned
Support operational needs of fundraising activities
Other duties as assigned
QUALIFICATIONS
Experience in office administration and vendor management
Ability to work under pressure and meet deadlines
Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
Effective written and verbal communication skills, and fluent in written and verbal English
Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities
Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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Unlock Your Office Administration Potential: Insight & Career Growth Guide
Real-time Office Administration Jobs Trends in Singapore, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Office Administration in Singapore, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 3705 jobs in Singapore and 3216 jobs in Singapore. This comprehensive analysis highlights market share and opportunities for professionals in Office Administration roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Singapore is currently hiring and seeking a Office Administration & Operations Assistant to join their team. Feel free to download the job details.
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