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Office administrator for an investment firm Job Opening In Singapore, Singapore – Now Hiring The CAP Consulting Group Pte Ltd


Job description

Overview

Office administrator for an investment firm.

This role is based in town and requires working from office 5 days a week.

For this role as an Office and Administrative Executive, you will be responsible for overseeing daily office operations, including reception management, office administration, travel arrangements, and event coordination.

You will be seated at the reception desk of the office (with around 20 staff).

Responsibilities

  • Reception and Front Desk Management
    • Greet visitors and manage incoming calls, emails and correspondence.

    • Ensure a professional and welcoming reception area.

    • Prepare and serve drinks to guests.

    • Handle incoming and outgoing mail and courier services.

  • Office Facilities and Administration
    • Oversee office and pantry supplies, equipment, and maintenance needs.

    • Coordinate with vendors and service providers for office-related matters.

    • Organizing and maintaining physical and digital files.

      Printing of documents when requested.

    • Update mailing list and print labels for festive greetings.

    • Responsible for raising payment for utilities, office rental, cleaning services and other ad hoc invoices, ensuring prompt payments.

  • Travel Arrangements
    • Arrange travel bookings, including flights, accommodations, and transportation.

    • Coordinate travel schedules and itineraries.

  • Meeting and Events Coordination
    • Coordinate logistics arrangements (venue, catering, setups, etc.) for meetings and events.

    • Book meeting rooms and ensure necessary equipment and refreshments are arranged.

  • General Administrative Support
    • Assist team with administrative tasks as needed.

    • Handle ad hoc assignments and special projects.

    • Propose and establish processes to improve efficiency.

Requirements

  • Minimum Diploma qualified with at least 2 years of relevant office facilities and administrative work experience ideally gained with MNCs.
  • Familiar with flight and hotel booking and office facilities arrangement.

  • Excellent organizational and time management skills, with the ability to multi-task and prioritize tasks effectively.

  • Strong written and verbal communication skills working with stakeholders from different nationalities.

  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other relevant software.

  • Ability to handle sensitive information with a high level of confidentiality and discretion.

  • Exceptional attention to detail and accuracy in all tasks.

  • Ability to work independently with minimal supervision.

  • A proactive and positive attitude with the ability to adapt to changing priorities and deadlines.

  • Well-presented with a pleasant disposition.

To apply, please send your CV in Word document to Please also include details on your current salary, expected salary and notice period in your CV.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R )

Date ad is posted - 3 October 2025

#J-18808-Ljbffr

Required Skill Profession

Technical Support & Administration


  • Job Details

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Unlock Your Office administrator Potential: Insight & Career Growth Guide


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Are You Looking for Office administrator for an investment firm Job?

Great news! is currently hiring and seeking a Office administrator for an investment firm to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at The CAP Consulting Group Pte Ltd adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Office administrator for an investment firm Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Office administrator for an investment firm?

Key qualifications for Office administrator for an investment firm typically include Technical Support & Administration and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Office administrator for an investment firm Job Success

The CAP Consulting Group Pte Ltd interview tips for Office administrator for an investment firm

Here are some tips to help you prepare for and ace your Office administrator for an investment firm job interview:

Before the Interview:

Research: Learn about the The CAP Consulting Group Pte Ltd's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

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Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

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Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Office administrator for an investment firm interview at The CAP Consulting Group Pte Ltd, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the The CAP Consulting Group Pte Ltd's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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