Job Purpose
The Office Manager is responsible for the smooth operation of the Singapore office, overseeing operational and administrative tasks, ensuring efficiency and productivity.
Responsibilities
Operational Duties
- Facility Management: Oversees all office services, incl.
facilities, equipment and security systems, as well as cleaning staff services, liaising with internal and external stakeholders as needed.
- Landlord Relations: Manages all day-to-day communications and set ups with the landlord.
- Budgeting: Manages the office budget, tracks expenses, and identifies cost-saving opportunities.
Administrative Duties
- Office Maintenance: Oversees office and pantry supplies, equipment, and facilities.
Handles repairs, maintenance, and vendor relationships.
- Communication: Handles incoming and outgoing calls and mail, coordinates internal and external communications and visitors, and handles all general reception services.
- Record Keeping: Maintains accurate office activity records, incl.
expenses, invoices, and employee information.
- Government Interactions: Administers access to Corppass accounts and coordinates the submission of government surveys.
- Policy Implementation: Enforces office policies and procedures to ensure compliance with company standards.
Additional Responsibilities
- Onboarding: Welcomes new employees and assists with their integration into the company.
- Event Planning: Supports marketing with local events and assists with Singapore staff social activities.
- Executive Support: Provides EA support to the President & COO, as well as to the regulated entities for board and committee meetings.
Knowledge and Experience
- 7+ years' experience in a similar role
- Excellent general office computer application skills
- Exceptional project management, time management and prioritization skills
- Strong written and verbal communication skills
- Proactive mindset with attention to detail
- High level of ownership of responsibilities; results-oriented
- Ability to build strong relationships with senior management internally and externally
- Outstanding professionalism and integrity