Job Purpose
The Office Manager is responsible for the smooth operation of the Singapore office, overseeing operational and administrative tasks, ensuring efficiency and productivity.
Responsibilities
Operational Duties
Facility Management: Oversees all office services, incl.
facilities, equipment and security systems, as well as cleaning staff services, liaising with internal and external stakeholders as needed.
Landlord Relations: Manages all day-to-day communications and set ups with the landlord.
Budgeting: Manages the office budget, tracks expenses, and identifies cost-saving opportunities.
Administrative Duties
Office Maintenance: Oversees office and pantry supplies, equipment, and facilities.
Handles repairs, maintenance, and vendor relationships.
Communication: Handles incoming and outgoing calls and mail, coordinates internal and external communications and visitors, and handles all general reception services.
Record Keeping: Maintains accurate office activity records, incl.
expenses, invoices, and employee information.
Government Interactions: Administers access to Corppass accounts and coordinates the submission of government surveys.
Policy Implementation: Enforces office policies and procedures to ensure compliance with company standards.
Additional Responsibilities
Onboarding: Welcomes new employees and assists with their integration into the company.
Event Planning: Supports marketing with local events and assists with Singapore staff social activities.
Executive Support: Provides EA support to the President & COO, as well as to the regulated entities for board and committee meetings.
Knowledge and Experience
7+ years' experience in a similar role
Excellent general office computer application skills
Exceptional project management, time management and prioritization skills
Strong written and verbal communication skills
Proactive mindset with attention to detail
High level of ownership of responsibilities; results-oriented
Ability to build strong relationships with senior management internally and externally
Outstanding professionalism and integrity
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