Operations Admin Assistant

Job Responsibilities

• Maintain and update safety records, reports, and documentation in accordance with regulatory requirements and company policies.
  
  
• Support the preparation and submission of safety reports, incident logs, risk assessments, and audit findings.
  
  
• Monitor and track safety certificates, permits, and licenses to ensure timely renewal or submission.
  
  
• Liaise with internal departments and external agencies on safety-related matters.
  
  
• Assist in the implementation of workplace safety and health (WSH) policies and initiatives.
  
  
• Follow up on corrective actions resulting from safety audits or inspections.
  
  
• Handle administrative tasks such as data entry, filing, scheduling, and documentation management.
  
  
• Support incident investigation procedures by providing required documentation and coordinating reports.
  
  
• Assist in the onboarding of new hires with safety induction and documentation requirements.
  
  

Job Requirements

• Diploma/ Degree in Business Administration, Safety Management, or related discipline.
  
  
• At least 1–2 years of experience in administrative support, preferably in a safety or operations environment.
  
  
• Familiarity with WSH regulations and safety documentation is an advantage.
  
  
• Proficient in MS Office (Word, Excel, PowerPoint).
  
  
• Strong attention to detail, organizational, and communication skills.
  
  
• Ability to handle sensitive information with confidentiality.
  
  
• Team player with a proactive and responsible attitude.
  
  
• Excellent communication, interpersonal skills and strong problem-solving skills