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Operations Admin Executive Job Opening In North East Community Development Council – Now Hiring Securitas Guarding Services (Singapore) Pte Ltd


Job description

THE JOB:

The Operations Admin Executive reports directly to the Branch Manager and is responsible for managing the daily administrative functions of the Operations team.

This role requires a commitment to preparing and executing essential tasks and responsibilities to ensure that business and operational functions are carried out effectively.

JOB RESPONSIBILITIES:

Operational Support:

  • Data entry of personnel planning and schedules into the ERP systems.

  • Encode the leave applications in the ERP system and monitor attendance.

  • Coordinate with the Operations Executives and Operations Managers to schedule and register training courses for the guarding and embedded personnel.

  • Process and verify expenses claims for the guarding and embedded personnel.

  • Procure non-IT equipment and uniforms necessary for operations, including managing the non-IT equipment and uniforms inventory for guarding personnel.

    Submit the inventory report at the end of every month to the Finance team.

  • Participate in ISO and SACE audits, including Securitas internal audits.

  • Prepare purchase orders and purchase requisitions related to procurement, as well as payment vouchers for invoices.

  • Create summaries and supporting materials to facilitate effective communication within the department.

Contract Management

  • Monitor contract expiration and renewal periods, and update branch managers accordingly.

  • Maintain and file Master Service Agreement (MSA) and Statements of Work (SOW) in both hard and digital copies.

  • Assist in preparing ad-hoc quotations and cost estimates for new and existing contracts.

  • Monitor and coordinate preventive maintenance schedules for clients.

  • Ensure all critical customer information is filed in the contract database.

Reports

  • Generate and monitor daily reports on shortfalls and surpluses.

  • Monthly reporting to the Finance team.

  • Keep track of personnel license expirations and coordinate with Operations Managers on the renewals, including refresher training and pass renewals.

  • Verification of the delivery orders and invoices for purchased items.

  • Assist with calendar management and meeting arrangements within the department.

  • Perform any other duties as assigned from time to time.

JOB REQUIREMENTS:

  • Diploma in Administration or its equivalent with at least 2 years of related experience.

  • Strong organizational skills and high attention to detail.

  • Effective time management to deliver report timelines and meet expectations.

  • Experience working in a fast-paced, detail-oriented workplace.

  • Ability to communicate clearly and concisely, both verbally and in writing.

  • Ability to handle confidential information.

  • A team player and able to multitask.

  • Intermediate proficiency in Microsoft Excel and Microsoft PowerPoint.

  • Passionate about learning and enjoys contributing to improving processes.

If you are keen to join our team and possess the above prerequisites, please submit your detailed resume, stating your current and expected salary.

Thank you for applying.

To learn more about us, please visit our website at

We regret that only shortlisted candidates will be notified.

Required Skill Profession

Other General


  • Job Details

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Unlock Your Operations Admin Potential: Insight & Career Growth Guide


Real-time Operations Admin Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Operations Admin in North East Community Development Council, Singapore, highlighting market share and opportunities for professionals in Operations Admin roles.

13157 Jobs in Singapore
13157
2185 Jobs in North East Community Development Council
2185
Download Operations Admin Jobs Trends in North East Community Development Council and Singapore

Are You Looking for Operations Admin Executive Job?

Great news! is currently hiring and seeking a Operations Admin Executive to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Securitas Guarding Services (Singapore) Pte Ltd adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Operations Admin Executive Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in North East Community Development Council. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Operations Admin Executive?

Key qualifications for Operations Admin Executive typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Operations Admin Executive?

To improve your chances of getting hired for Operations Admin Executive, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Operations Admin Executive Job Success

Securitas Guarding Services (Singapore) Pte Ltd interview tips for Operations Admin Executive

Here are some tips to help you prepare for and ace your Operations Admin Executive job interview:

Before the Interview:

Research: Learn about the Securitas Guarding Services (Singapore) Pte Ltd's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Operations Admin Executive interview at Securitas Guarding Services (Singapore) Pte Ltd, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Securitas Guarding Services (Singapore) Pte Ltd's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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