Operations Coordinator

Job description

Application deadline: We’ll review applications on an ongoing basis, so don’t wait too long to send yours

Do you get a kick out of planning and coordinating?

Would you like to be the person who supports our P&C team, makes sure our office premises run smoothly, and keeps our fridges and snack stash full?

Or maybe you’re eager to learn new things like drafting contracts, preparing documents, and making sure everything just happens?

We are looking for a colleague ready to take on the responsibility of delivering top service to our organization.

Your role will be to keep our daily operations running smoothly, ensuring we have everything we need in our offices.

You will be the main link between the organization and the building personnel, while also helping to manage documents, fill in forms, and ensure all HR systems are up to date.

If you thrive on these types of tasks, you’ll be a perfect fit for this role.

Weimaginethattheroleisbetween20and25hoursweeklyandthatwewillfigureoutthedetailstogether.

What you’ll do:

• Restock our fridges and cupboards with drinks and snacks
• Coordinate deliveries and everything related to office maintenance (including supplying our cleaning team with necessities)
• Draft documents for office management and suppliers
• Draft contracts and addendums
• Order merchandise and distribute it across our APAC offices
• Support onboarding processes for new joiners
• Coordinate with building personnel to ensure our office facilities function properly and resolve any challenges that arise
• Coordinate all practical matters for internal events and happenings, including IT and catering
• Provide administrative and practical support to colleagues
• Order office supplies, snacks, furniture, IT equipment, etc.
  
  
• Handle ad hoc administrative tasks when needed

Your team:

You’ll join a collaborative crew that knows their stuff- and makes sure you’ll know yours too.

We’ve got a nothing-but-average onboarding plan to get you up to speed.

Expect hands-on learning, real responsibility, and a plenty of support.

You’ll start with the core tasks and you grow from there.

What you bring

• You have some experience on the job market — most importantly, you can see yourself thriving in this role
• You take a structured approach to your work and enjoy planning, coordinating, and accomplishing tasks
• You have excellent communication skills and strong English proficiency

How you work

• You are organized and service-minded, with strong attention to detail
• You can maintain an overview of your responsibilities in a fast-paced environment
• You have a can-do attitude and take ownership of your tasks

What you can expect from us

• A part-time role that may evolve into full-time in the foreseeable future
• A lot of responsibility and support
• Exceptional colleagues who are bold, honest, ambitious, and the smartest in their field
• A unique company culture where we live by our values: Honesty, Transparency, and Rethink - with no dress code or strict hierarchy
• Opportunities to develop both professionally and personally

Like what you’re reading?

Apply now- we’d love to hear from you.

We’re InCommodities Asia-Pacific – and we’re here to rethink energy trading across one of the world’s most dynamic regions.

We're specializing in power trading and asset optimization, and with offices in Tokyo, Singapore, and Sydney, we operate across diverse markets in the region.
Our edge is EnergyTech.

We combine market know-how with algorithms, data, and platforms to trade smarter, optimize faster, and scale impact 24/7/365.

That's how we balance energy markets and help ensure efficient, secure, and resilient supply across the region.

Established as an autonomous organization in 2024, we’re growing fast and act with the mindset of a startup.

Our culture is entrepreneurial, flat, and hands-on.

You’ll get autonomy and trust from day one – and the responsibility to make an impact.

We value initiative over titles, thrive in change, and are building one of the most ambitious EnergyTech trading setups in Asia-Pacific.

Our culture

We value a strong social community with frequent events outside the office.

The work culture is relaxed; you don’t have to abide by a dress code or a strict hierarchy, so you won’t be frustrated with too many rules, policies, or bureaucratic processes.

Our core values - honesty, transparency, and rethinking - are fundamental to how we engage with each other.

Without honesty and transparency, we can't build trust, and trust among team members is the foundation of effective relationships and collaboration, ultimately for achieving better outcomes together.

And as for rethinking, it’s deeply rooted in our DNA, pushing us to challenge status quo and continuously develop and innovate.

In other words, InCommodities is not your average workplace – it’s awesome.

Our commitment to fostering an inclusive and innovative culture makes InCommodities an exciting place to grow your career.

We are dedicated to creating a diverse workplace where everyone feels valued and respected.

Location:

As soon as possible - we’ll review applications on an ongoing basis, so don’t wait too long to send yours.

Required Skill Profession

Project & Process Management