Operations & Project Support Executive

RESPONSIBILTIES :

• LIAISING WITH CONSULTANTS AND FREELANCE PERSONNEL FOR ALL PROJECTS
• ASSISTING THE PROJECT MANAGEMENT TEAM WITH MOB & DEMOB INSTRUCTIONS
• ARRANGE FLIGHTS AND HOTEL BOOKINGS FOR CONSULTANTS
• FOCAL POINT TO RECEIVE PROJECTS REPORTS AND CHECKLISTS FROM CONSULTANTS
• ISSUANCE OF PROJECT REPORTS AND CHECKLISTS TO CLIENTS
• FILING REPORTS & CHECKLISTS INTO PROJECT FOLDERS INTO SERVER
• FORMAT/QAQC & SPELL CHECK OF PROJECT REPORTS/CHECKLISTS FOR PROJECT MANAGER'S REVIEW
• RECEIVE/REVIEW/PROCESS & FILING OF PROJECT TIMESHEETS, EXPENSES CLAIMS FROM CONSULTANTS
• FOCAL POINT TO SUBMIT APPROVED TIMESHEETS & CLAIMS TO CLIENTS FOR APPROVAL
• MAINTAIN & UPDATING OF PROJECT TRACKING SPREADSHEET
• LIAISING WITH FINANCE DEPARTMENT ON INVOICING TO CLIENTS
• ATTEND TO INCOMING CALLS IN THE OFFICE (REDIRECT CALLS AS REQUIRED)
• MAINTAIN THE TECHNICAL LIBRARY
• COLLECTION AND SORTING OF MAILS
• COMPILING MONTHLY QHSE STATISTICS
• ASSIST QAQC WITH INTERNAL/EXTERNAL AUDITS

REQUIREMENT :

• MINIMUM OF 2 YEARS EXPERIENCE IN RELATED ROLE
• MIN DIPLOMA
• ONLY SINGAPOREAN AND PERMANENT RESIDENT WELCOME TO APPLY