Ops & Admin Assistant

Responsibilities

• Worker management & worker payroll support

• Collate timesheets/OT/allowances and prepare summaries for payroll.
  
  

• Track attendance/leave and support onboarding/offboarding file prep.
  
  

• Keep worker records updated and file visas/work pass documents.
  
  

• Assist management of site living quarters for workers (TOLQ) and worker management matters (occupancy nominal roll, workman injury claims etc.)

• Site Office Admin Support

• Maintain registers and trackers (delivery orders, invoices)

• Handle courier/dispatch, stationery, pantry, and office upkeep.
  
  
• Onboarding administration such as setting up email accounts and work desk arrangement
• Managing and rostering of site driver's schedule
• Purchase of stationery, office and pantry supplies
• Purchase/leasing, maintenance and inventory of office fixed assets such as office equipment, furniture & fittings, telephone, mobile phone, fax machine, photocopier, aircon, water dispensers, etc
• Keep track of monthly office expenses and verification of supplier invoices

Worker TOLQ and Expat Condo Accomodation Support:

• Maintain and oversee condo tenancy agreements, including renewals and terminations.
  
  
• Handle utility account applications and maintenance (electricity, water, internet, etc.).
  
  
• Keep an updated occupant list for all company-rented condos.
  
  
• Source for new condo units as required.
  
  
• Ensure all premises are cleaned and conduct regular unit inspections for unauthorized or illegal items.
  
  
• Schedule and supervise adhoc maintenance, repair and servicing works for expat accommodations.
  
  
• Brief expatriates on condo regulations and house rules upon move-in.
  
  

• Liaise with landlords and property agents regarding tenancy matters.
  
  

• Coordinate basic housing logistics for workers (on-site TOLQ)/expats (condos)

• check-in/out, simple inspections and overall management
• Other duties as required

Requirements

• Min GCE 'O'/Nitec/Diploma in business/admin/engineering or related.
  
  
• Min 2 years' experience in construction site admin/ops (main contractor/sub-con).
  
  
• Working knowledge of basic MOM compliance, and payroll/timesheet processes.
  
  
• Microsoft Office (Excel n& Word) proficiency; comfortable with basic HRIS/time-attendance systems.
  
  
• Strong coordination, follow-through, and communication skills; able to multitask in a fast-paced site environment.
  
  
• Willing to work at construction project site office and handle occasional urgent after-hours matters.