Job Description:
The Personal Assistant (PA) & Team Coordinator is responsible for ensuring the smooth operation of the office and seamless support to clients, as well as providing full administrative support to the Managing Director, APAC.
Responsive to all clients' general inquiries via phone or online.
Preparation and documentation of all types of reports (Typing skills is required)
Diligently and proactively confirm meetings with clients and consultants (regardless of the location/time zone)
Responsible for the development & implementation of efficient office procedures.
Coordinating with Vendors, managing supplies and maintenance of areas.
Responsible for incoming and outgoing mail, shipping, and receiving; guardian of confidential documents
Provide support for the travel, visa, expenses support, database management with the execution team.
Present constantly in a professional way as the first point of contact to all clients, vendors, board members, staff, media, etc.
– by phone, in person, and/or email or in person or virtually.
Skills Required:
Proficient in Typing / Minutes & Notetaking
Efficient organizational skills in all aspects
Proficient in Microsoft Office (Excel, Word & PowerPoint), google apps/ google docs
Familiar with different web browsers and google applications
Comfortable using (or learning) Acrobat PDF and mac computer
Competencies Needed:
Teamwork & effective communication skill
Organization & Time Management
Attention to detail and result orientedness
Assertiveness with Tact, discretion, and diplomacy
Project / Time Management & Multi-tasking skills
Agility, Resilience and problem-solving skills
Self-directed and proactiveness (ie to see what needs doing and to do it)
Qualification: (It's the attitude that counts)
Relevant 2+ years of experience and have thrived well in a fast-paced dynamic environment with minimal supervision
Ability to communicate and coordinate with a diverse set of clients across Asia Pacific, USA and Europe
Familiar with both start up / SME and structured working environment and must be able to thrive in both.
Experienced in arranging multiple meetings across different countries and continents, previous working experience in and executive search or recruitment companies is a big plus
Fluency in English is a must, additional language skill especially in Chinese will be an advantage
Only shortlisted candidates will be contacted for the role.