Urgent! Personal Assistant Job Opportunity in Central Singapore Community Development Council, Singapore – Now Hiring Octomate Staffing Pte. Ltd.

Key Responsibilities:

Provide day-to-day administrative and personal support to the General Manager, including calendar management, travel arrangements, and meeting coordination.

Handle confidential information and maintain proper documentation and filing systems.

Liaise with clients, drivers, and vendors to ensure smooth coordination of schedules and operations.

Prepare reports, track expenses, and assist with basic bookkeeping or invoicing tasks when required.

Manage correspondence, emails, and phone communications promptly and professionally.

Assist in planning driver rosters, monitoring daily assignments, and ensuring service standards are met.

Support ad-hoc duties and errands, including event coordination or personal matters as assigned.

Requirements:

Diploma or equivalent qualification in Business Administration or related field preferred.

At least 2 years of experience as a Personal Assistant, Executive Assistant, or Administrative Executive — ideally within the service, transport, or hospitality sector.

Strong organizational and multitasking abilities with excellent attention to detail.

Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.

Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with scheduling tools.

Discreet, reliable, and able to manage sensitive information with confidentiality.

Able to work independently in a fast-paced, client-focused environment.

What's in It for You:

Opportunity to work closely with senior management in a reputable, fast-growing chauffeur company.

Supportive working environment that values initiative and accountability.

Exposure to luxury service operations and high-profile clientele management.

Ryan Leo

Registration No.: R

EA License No.: 23C1980

Required Skill Profession

Octomate Staffing Pte. Ltd. interview tips for Personal Assistant

Here are some tips to help you prepare for and ace your Personal Assistant job interview:

Before the Interview:

Research: Learn about the Octomate Staffing Pte. Ltd.'s mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Personal Assistant interview at Octomate Staffing Pte. Ltd., research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Octomate Staffing Pte. Ltd.'s products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!