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Urgent! Personal Assistant Job Opening In Raffles Place – Now Hiring Consort Bunkers Pte Ltd

Personal Assistant



Job description

Objective of Role:

To provide efficient secretarial and administrative support, ensuring smooth operations and effective communication within the organization.

Responsibilities include managing schedules, coordinating events, handling correspondence, and assisting Directors/General Manager in various tasks.

Duties and Responsibilities:

  • Coordinate meetings, conference calls, events, and appointments for Directors/General Manager.

    This includes making reservations and managing their calendars effectively.

  • Act as a liaison between Directors/General Manager and internal/external stakeholders, facilitating communication and coordination as necessary.

  • Arrange and organize meetings, ensuring all logistics are in place.

    Take minutes, follow up on actions, and communicate with relevant personnel.

  • Provide full spectrum of personal assistant support by ensuring meetings are properly arranged and organised.

  • Handle all correspondences, calls, minutes of meetings, taking messages, following up action, Private and Confidential assignments, run personal errands and other administrative tasks.

  • Set reminders for important tasks, appointments, and deadlines, ensuring timely completion of assignments.

  • Handle all duties with utmost discretion, maintaining high levels of confidentiality with sensitive information.

  • Forward or replying emails and correspondences as necessary.

  • Maintain effective filing and data storage systems, including emails, for easy retrieval of information.

  • Ensure tasks assigned by the Directors/General Manager are met.

  • Plan and organise Company events such as CNY, Annual Dinner, Company Incentive Trip and other festive activities (7th Month Prayer) with HR Dept.

  • Prepare corporate gift for festivals such as Mid-Autumn Festival, Christmas and CNY, etc.

  • Manage corporate and personal vehicles, including buying/selling, insurance renewal and road tax.

  • Perform other duties as assigned by Directors/General Manager.

Travel Arrangements

  • Assist in arranging travel for Directors/General Manager, including booking air tickets, hotel accommodations, and handling other travel-related tasks.

  • Arrange complex and detailed travel plans and itineraries.

  • Take notes and minutes during meetings, ensuring accurate documentation and follow-up on action items.

  • Perform any other administrative tasks as required by Directors/General Manager to support the smooth functioning of the organization.

Requirements:

  • 'A' Level, Diploma / Degree in any discipline
  • Minimum 3 to 4 years of experience in a similar role.

  • Proficient in Microsoft Office suite (Word, Excel, Outlook, PowerPoint).

  • Willingness to travel for business trips.

  • Proficient in both English and Chinese, with the ability to read and write fluently in both languages.

  • Ability to take accurate notes and prepare meeting minutes in both English and Chinese.

  • Excellent communication skills, both verbal and written, with great interpersonal skills.

  • Technologically savvy and resourceful.

  • Strong time management, organizational, multitasking, and prioritization skills.

  • Proactive and detail-oriented with problem-solving abilities.

  • Demonstrated ability to engage employees at different levels.

  • Team player with a commitment to maintaining professionalism, integrity, and discretion, particularly when handling confidential matters.


Required Skill Profession

Other General



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    Unlock Your Personal Assistant Potential: Insight & Career Growth Guide


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