Personal Assistant/ Secretary to CEO

Responsibilities:

• Manage and coordinate CEO/Managing Director's calendar, appointments, and meetings.
  
  
• Liaise professionally with internal teams, stakeholders, and external partners on behalf of the CEO/Managing Director.
  
  
• Organise meetings, prepare agendas, compile papers, and record accurate minutes.
  
  
• Handle highly confidential correspondence, reports, and presentations.
  
  
• Organise travel itineraries, accommodation, and logistics for business trips.
  
  
• Track deadlines, follow up on pending matters, and ensure timely completion of tasks.
  
  
• Screen calls and emails, prioritize matters requiring immediate attention.
  
  
• Greeting visitors/clients and providing a professional first point of contact.
  
  
• Perform other executive-level administrative tasks as required.
  
  

Requirements:

• Possess at least a diploma/degree
• Minimum 2 years of experience in similar capacity, preferably in construction industry
• Proven experience as a Secretary, Executive Assistant, or PA supporting senior management
• Strong interpersonal skills to build relationships at all levels, both internally and externally.
  
  
• Good initiative, well organized, meticulous and able to work independently.