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Urgent! Personal Assistant to MD Job Opening In Singapore, Singapore – Now Hiring COAL TRANS INDO PTE. LTD.

Personal Assistant to MD



Job description

Job Advertisement: Personal Assistant to the Managing Director

Exciting Opportunity: Personal Assistant to the Managing Director

Coal Trading Company – Singapore

Are you an exceptionally organized, proactive, and discreet professional looking to take on a pivotal support role within a dynamic and fast-paced trading environment?

We are a leading Coal Trading Company based in Singapore, with a significant presence across Asia and beyond.

We are seeking a highly motivated and experienced Personal Assistant (PA) to provide comprehensive, high-level administrative and logistical support directly to our Managing Director (MD) .

This role requires a proactive approach, exceptional attention to detail, and the ability to manage complex schedules and sensitive information with absolute discretion.

Key Responsibilities

The Personal Assistant will be responsible for a wide range of duties, including but not limited to:

  • Executive Calendar Management: Proactively managing and optimizing the MD's complex and ever-changing diary, including scheduling meetings, appointments, and teleconferences across multiple time zones.

  • Travel Coordination: Arranging extensive and detailed international travel logistics, including flights, accommodation, visas, ground transportation, and creating comprehensive itineraries.

  • Communication Gateway: Acting as the primary gatekeeper and filter for internal and external communications (phone calls, emails, correspondence), prioritizing effectively and responding on the MD's behalf when appropriate.

  • Document Management: Preparing, reviewing, and formatting high-level documents, presentations, reports, and meeting materials, ensuring accuracy and professional presentation.

  • Meeting Support: Organizing and coordinating internal and external meetings (including board meetings), preparing agendas, taking minutes, and ensuring follow-up actions are tracked and completed.

  • General Administration: Managing expense reports, handling personal administrative tasks for the MD, and coordinating with other departments and external stakeholders as required.

  • Confidentiality: Handling all business and personal matters with the highest level of confidentiality and professionalism.

Qualifications and Experience

To be successful in this role, you should possess:

  • A minimum of 5 years of experience supporting C-level or Senior Executive management, preferably within the Commodities Trading, Finance, or shipping sectors.

  • Proven expertise in complex international travel arrangement and calendar management .

  • Exceptional written and verbal communication skills in English; proficiency in an additional Asian language (e.g., Indonesian, Mandarin) is a significant advantage.

  • Advanced proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

  • A high degree of professionalism, maturity, and emotional intelligence to interact effectively with internal teams, clients, and high-level external contacts.

  • Demonstrated ability to work independently, anticipate needs , and manage multiple priorities under pressure and tight deadlines.

  • Bachelor's degree or equivalent professional qualification.

What We Offer

  • A competitive salary and comprehensive benefits package commensurate with experience.

  • An opportunity to work at the core of a leading global commodities trading firm.

  • A challenging and rewarding role that offers exposure to high-level strategic decision-making.

  • A professional and supportive work environment in the heart of Singapore.

If you are a resourceful, reliable, and discreet professional ready to provide world-class executive support, we encourage you to apply.

How to Apply:

Please submit your detailed CV and a cover letter outlining your relevant experience to with the subject line: PA to MD Application – Vincent .

Application Deadline: 15 November 2025


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