Procurement Executive
Summary of Responsibilities:
The main responsibilities and tasks of this position are as listed below, but not limited to these:
RFQ/Tender Support: Handle sourcing requests, including the preparation and evaluation of RFQs/tenders.
Ensure all activities comply with established procurement guidelines and standards
Vendor Management: Develop and maintain strong relationships with suppliers.
Negotiating favorable terms and monitor vendor performance to ensure quality and reliability.
Purchase Order Processing: Create and process purchase orders accurately and timely, ensuring compliance with procurement policies and procedures.
Contract Management: Support contract drafting and administration.
Collaborate with vendors to ensure all contract teams and aligned with RC Hotels’ interests.
System Management: Leverage E-procurement systems (Futurelog) to manage purchase orders, invoices, and other procurement data efficiently.
Data Analysis: Analyze procurement data to identify cost-saving opportunities and improve efficiency.
Audit & Complinace: Ensure adherence to all Procurement SOPs. Support & compliance with internal process, hygiene, Halal, and sustainability annual audits.
Ensure all necessary certifications are in place.Lead the PO team who takes care of the Transactional daily operations
Qualifications:
Candidate must possess at least Diploma/Degree or equivalent
Minimum of 3 years of relevant experience in the hotel industry
Strong knowledge in both food, beverage & Non-food categories and vendors.
Strong understanding of negotiation techniques and procurement policies.
Proficient in Microsoft Office Suite (Words, Excel & PowerPoint) and experience with procurement software or ERP systems.
Ability to multitask and prioritize tasks in a fast-paced environment.
Positive attitude, high integrity, and a proactive mindset.
Strong Communication skills with all levels of colleagues and vendors with confidence to achieve the best deal for RC hotels.
Good presentation and data analytical skillsStrong working knowledge on Negotiation and Procurement Policies
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