Program Delivery Coordinator, Meetings and Events

Job description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.

We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.

Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What this job involves:
As a Program Delivery Coordinator – Meetings and Events at JLL supporting the Client's Meetings & Events Service Delivery team, you will be responsible for supporting the Assistant Program Manager in the coordination and execution of corporate meetings and events while ensuring seamless delivery of events by managing logistics, stakeholder communications, vendor coordination, and administrative tasks.

This comprehensive program delivery coordination role combines event management expertise with administrative excellence, requiring you to assist in the planning and execution of meetings, conferences, and special events (in-person and virtual) while coordinating event logistics including ticket intake, venue booking, catering, audio-visual setup and attendee registration.

You will play a crucial role in JLL's commitment to exceptional event delivery by serving as a point of contact for internal stakeholders, external vendors, and event participants while liaising with cross-functional teams to ensure alignment on event objectives, timelines, and deliverables in a fast-paced environment where you are highly organized, detail-oriented, and thrive under pressure.

What your day-to-day will look like:
Assist in planning and execution of meetings, conferences, and special events (in-person and virtual) while ensuring seamless delivery

Coordinate event logistics including ticket intake, venue booking, catering, audio-visual setup and attendee registration with attention to detail

Serve as point of contact for internal stakeholders, external vendors, and event participants while maintaining professional communication

Liaise with cross-functional teams to ensure alignment on event objectives, timelines, and deliverables with organizational excellence

Provide on-site or virtual event support including setup, troubleshooting, and attendee engagement as needed during events

Maintain accurate event records, documentation, and post-event reports while supporting Assistant Program Manager responsibilities

Support Client Meetings & Events Service Delivery team with administrative tasks and vendor coordination capabilities

Work flexible hours including evenings or weekends during peak event periods while managing multiple event priorities.

Required Qualifications:
2–4 years of experience in event coordination, meeting planning, or similar program delivery role with strong multitasking abilities

Experience working with both in-person and virtual event formats with excellent verbal and written communication skills

Strong ability to multitask and prioritize responsibilities in dynamic environment with flexibility for extended hours

Understanding of event logistics coordination including ticket intake, venue booking, catering, and audio-visual setup

Knowledge of attendee registration processes with point of contact capabilities for stakeholders, vendors, and participants

Experience liaising with cross-functional teams for alignment on event objectives, timelines, and deliverables

Ability to provide on-site or virtual event support including setup, troubleshooting, and attendee engagement

Understanding of accurate event records maintenance, documentation, and post-event reports preparation.

Preferred Qualifications:
Bachelor's degree in Event Management, Hospitality, Communications, or related field with comprehensive event coordination knowledge

Experience supporting Assistant Program Manager or similar leadership role in meetings and events coordination

Knowledge of corporate meetings and events planning and execution with seamless delivery capabilities

Understanding of Client Meetings & Events Service Delivery environment with fast-paced coordination experience

Background in stakeholder communications and vendor coordination with administrative tasks management

Experience with peak event periods management including evenings or weekends work flexibility

Knowledge of meetings, conferences, and special events coordination with both in-person and virtual formats

Understanding of highly organized, detail-oriented approach with strong communication skills in dynamic environment.

Location: On-site

What you can expect from us:
You'll join an entrepreneurial, inclusive culture where we succeed together – across the desk and around the globe

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.

Keep those ambitions in sight and imagine where JLL can take you.

At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees.

We choose to take the more inspiring, innovative, and optimistic path on our journey toward success.

What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry.

We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below.

We're interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We're JLL—a leading professional services and investment management firm specializing in real estate.

We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions.

As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.

That's why we're committed to our purpose to shape the future of real estate for a better world.

We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Required Skill Profession

Other General