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Urgent! Project Admin Job Opening In Central Singapore Community Development Council – Now Hiring Alphaeus Pte Ltd



Job description

Administrative Duties


• Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely


• Organized, schedule, book meetings for financial matters, particularly budget and expenditure


• Coordinate with various departments such as Project Managers, Operation Managers, Vendors and stakeholders to support management in developing the detailed accurate and updated expenses vs budgets regularly (monthly/ quarterly/ annually)


• Prepare documentations and reports


• Ensure proper update and filling of Budget and Expenditure information and reports in an organized and structured manner


• Budget Planning and Development


• Support to collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed project budgets Daily/ Monthly/ Quarterly


• Align budget planning with the scope, timeline and deliverables of the project

Financial Monitoring and Reporting


• Update the relevant systems/spreadsheets daily/ weekly/ monthly to capture the budget and expenses timely and accurately


• Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly


• Perform Data Analytics on the financial data and generate reports on expenses versus budget planned regularly for management


• Ability to identify variances on expenses, budget utilization vs budget forecast.

Work with stakeholders to establish legitimate reasons of budget variances and update line manager accordingly.


• Prepare periodic financial reports including variances on expenditure and budget utilization


• Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year


• Collect Goods Receipt and payment documents, PO, Certificate of Completion proof from stakeholders (e.g. PM, HR POC, etc)


• File the Payment Receipts, Good Receipts and Certificate of Completion (COC) into the team website in an orderly and timely manner

Communication


• Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external)


• Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports


• Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner

SKILLSETS REQUIRED


• Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge (optional).


• Proficient in Microsoft Office, such as creation of web pages, customization of Share point List and management of site permissions.


• Proficiency in Microsoft Office, Excel, Power Point for creation of dashboards and presentation purposes for management.


• Knowledge of Power BI or Tableau and Qlik Sense (optional).


Required Skill Profession

Other General



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    Unlock Your Project Admin Potential: Insight & Career Growth Guide


  • Real-time Project Admin Jobs Trends in Central Singapore Community Development Council, Singapore (Graphical Representation)

    Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Project Admin in Central Singapore Community Development Council, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 14361 jobs in Singapore and 12924 jobs in Central Singapore Community Development Council. This comprehensive analysis highlights market share and opportunities for professionals in Project Admin roles. These dynamic trends provide a better understanding of the job market landscape in these regions.

  • Are You Looking for Project Admin Job?

    Great news! is currently hiring and seeking a Project Admin to join their team. Feel free to download the job details.

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  • The Work Culture

    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Alphaeus Pte Ltd adheres to the cultural norms as outlined by Expertini.

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    • 2. Loyalty
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    • 5. Accountability
    • 6. Respect for human rights
    • 7. Obeying Singapore laws and regulations
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    Alphaeus Pte Ltd interview tips for Project Admin

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    • Other Openings
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