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Urgent! Project Administrator Job Opening In Central Singapore Community Development Council – Now Hiring ES Recruitment Pte Ltd



Job description

We are seeking an experienced Project Administrator with a strong background in budgeting, forecasting, reporting and advanced Excel skills to join our Client team (Government agency) through ES Recruitment Pte Ltd on a 1 year contract.

The role is based at client office at Depot Road.

What we offer

Basic up to $4200 + HP claims capped at $50

Upon contract completion, incentive of performance bonus up to 1 month salary based on the reporting manager's discretion

What we're looking for

  • Singaporean (Required to clear cat 2A G50 clearance & pre-employment check)
  • 3 - 5 year experience in budgeting, forecasting and reporting
  • Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge (optional).

  • Proficient in Microsoft Office, such as creation of web pages, customization of Share point List and management of site permissions.

  • Proficiency in Microsoft Office, Excel, Power Point for creation of dashboards and presentation purposes for management.

  • Knowledge of Power BI or Tableau and Qlik Sense (optional).

  • Available in short notice or immediate will be an advantage
  • Need to serve 2 months notice if hired for this project

What you'll be doing:

Administrative Duties

  • Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely
  • Organized, schedule, book meetings for financial matters, particularly budget and expenditure
  • Coordinate with various departments such as Project Managers, Operation Managers, Vendors and stakeholders to support management in developing the detailed accurate and updated expenses vs budgets regularly (monthly/ quarterly/ annually)
  • Prepare documentations and reports
  • Ensure proper update and filling of Budget and Expenditure information and reports in an organized and structured manner
  • Budget Planning and Development
  • Support to collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed project budgets Daily/ Monthly/ Quarterly
  • Align budget planning with the scope, timeline and deliverables of the project

Financial Monitoring and Reporting

  • Update the relevant systems/spreadsheets daily/ weekly/ monthly to capture the budget and expenses timely and accurately
  • Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly
  • Perform Data Analytics on the financial data and generate reports on expenses versus budget planned regularly for management
  • Ability to identify variances on expenses, budget utilization vs budget forecast.

    Work with stakeholders to establish legitimate reasons of budget variances and update line manager accordingly.

  • Prepare periodic financial reports including variances on expenditure and budget utilization
  • Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year
  • Collect Goods Receipt and payment documents, PO, Certificate of Completion proof from stakeholders (e.g. PM, HR POC, etc)
  • File the Payment Receipts, Good Receipts and Certificate of Completion (COC) into the team website in an orderly and timely manner

Communication

  • Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external)
  • Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports
  • Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner

ES Recruitment Pte Ltd (09C4235)

Hong Chiew Guat (R


Required Skill Profession

Other General



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    Unlock Your Project Administrator Potential: Insight & Career Growth Guide


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