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Urgent! Project Administrator Job Opening In Singapore, Singapore – Now Hiring TESCOM (SINGAPORE) SOFTWARE SYSTEMS TESTING PTE LTD.

Project Administrator



Job description

Role Overview

We are looking for a meticulous and proactive Project Administrator to provide end-to-end administrative and coordination support for our project teams.

This role is critical in ensuring effective project governance, smooth operations, and team collaboration.

Key Responsibilities

1.

Meeting & Communication Support

  • Schedule and coordinate project meetings, workshops, and review sessions.

  • Prepare agendas, take accurate meeting minutes, and circulate promptly.

  • Track action items and follow up with responsible parties.

  • Support clear communication across the project team and stakeholders.

2.

Project Administration & Governance

  • Provide day-to-day administrative support to program directors, project managers and team leads.

  • Maintain project documentation, registers, trackers, and dashboards.

  • Ensure compliance with project governance standards, policies, and documentation requirements.

3.

Documentation & Knowledge Management

  • Maintain and update project documentation, trackers, and registers.

  • Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate.

  • Ensure proper version control and naming conventions are applied to all documents.

  • Assist in preparing presentation slides, reports, and briefing packs.

4.

Stakeholder & Team Coordination

  • Provide logistical and administrative support for project activities.

  • Support onboarding of new team members (e.g., tool access, documentation handover).

  • Assist with small coordination tasks across team members to ensure smooth collaboration.

5.

Team Engagement & Events

  • Plan and organize project team activities, including workshops and team-building events.

  • Manage event logistics such as venue booking, catering, and materials.

  • Support initiatives to promote team bonding and morale.

6.

General Administrative Support

  • Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required.

  • Assist with audit, compliance, and document checks.

  • Perform other administrative duties assigned to support project success.

Requirements

  • Singaporean citizen.

  • Diploma or Degree in Business Administration, Project Management, or related discipline.

  • At least 1 year' experience as a Project Administrator, Coordinator, or similar role preferred.

  • Strong organizational skills with attention to detail and accuracy.

  • Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and SharePoint.

  • Familiarity with project management terminology and methodologies (Agile, Waterfall).

  • Excellent note-taking and written communication skills.

  • Fast learner with a proactive mindset.

  • Positive attitude and professional behavior under pressure.

  • Good team player with strong interpersonal skills.

  • Able to multitask, prioritize effectively, and work independently with minimal supervision.


Required Skill Profession

Other General



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