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Urgent! Purchasing Administrative Assistant Job Opening In Singapore, Singapore – Now Hiring WENET SGP PRIVATE LIMITED

Purchasing Administrative Assistant



Job description

Key Responsibilities

Procurement & Vendor Management

  • Source, compare, and recommend vendors for services/products (household, office, hospitality, education, wellness, etc.); obtain competitive quotations where applicable.

  • Run cost comparisons/TCO (Total Cost of Ownership) and prepare justification notes; maintain a preferred supplier list, rate cards, and SLAs.
  • Conduct basic vendor onboarding and track performance/renewals.

  • Execute approved purchases across daily consumables to large furniture/equipment; accompany CEOT or delegate for key purchases.

Finance, Controls & Records

  • Raise/track requests, approvals, POs, GRNs; verify invoices, delivery orders, and receipts in our internal system; liaise with Finance/AP on payments
  • Petty cash administration (no cash handling): track requests and approvals, collect and file receipts/supporting documents, and prepare the month-end reconciliation pack and summary tables for CEOT/EAO/Household; liaise with Finance/AP on disbursements.

  • Maintain an asset register (tagging, warranties, service contracts) and, with Household Tem, maintain an inventory tracker (household/office supplies) with par levels and assist with reorder points.

  • Ensure audit-ready documentation and compliance with policies and approval limits.

Facilities, Maintenance & HSE (Health, Safety & Environment)

  • Coordinate preventive/corrective maintenance for assets (e.g., copiers, appliances, furniture), schedule access, and arranges for supervision of vendors onsite.

  • Keep HSE basics in check (contractor sign-ins, risk awareness, incident log) and support insurance claims for property/asset incidents.

Fleet & Transport Administration

  • Support fleet admin: registration/insurance/road-tax & inspection reminders, service bookings, fuel/parking cards, and logbooks.

  • Double-check driver maintenance records and escalate discrepancies; manage spare keys and vehicle documents custody.

People, Travel & Events Support

  • Prepare forms/contracts (e.g., driver hiring, car rental, helper checks); assist with onboarding/offboarding checklists and file custody.

  • Small household events: Coordinate arrangements and (vendor quotes, supplies, setup).

  • Draft/translate simple templates in English/Chinese as needed.

Service & Continuous Improvement

  • Provide responsive support to CEOT/Household/Executive Assistant Office
  • Maintain SOPs, checklists, and templates; propose process and cost improvements; keep calendars for renewals and maintenance windows.

Requirements :

  • Experience: 2–4 years in purchasing/operations/admin; household/family office or hospitality/facilities exposure is a plus.

  • Education: Diploma or above preferred.

  • Technical: Comfortable with Microsoft suite; able to build clear comparison tables, trackers, and dashboards.

  • Purchasing Fundamentals: Vendor sourcing, negotiation basics, TCO/cost comparison, approvals, and record control.

  • Finance & Controls: Petty cash reconciliation, invoice/PO matching, asset/inventory tracking; audit-ready documentation.

  • Coordination: Vendor supervision onsite, scheduling, follow-through across multiple stakeholders.

  • Communication: Clear written/spoken English & Chinese for vendors and household staff.

  • Discretion & Integrity: Handles confidential information professionally; high service orientation and reliability.

  • Nice-to-Have: Basic HSE awareness; fleet admin familiarity; exposure to insurance/claims; simple contract/template drafting.


Required Skill Profession

Other General



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    Unlock Your Purchasing Administrative Potential: Insight & Career Growth Guide


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