JOB DESCRIPTION
POSITION: PURCHASING ASSISTANT
Responsibilities
- To assist the Manager, Purchasing in setting up the Centralised Purchasing Department with procedures.
- Maintain and improve all aspects of purchasing functions.
- To handle suppliers’ invoices, process purchase orders, etc.
- To support Sales, Service Sales and Project departments, both locally and overseas, in sourcing for existing and new parts.
- To provide quotes to internal customers promptly.
- Identify potential, effective and reliable vendors.
- Source and negotiate for competitive prices and good credit terms from vendors.
- Ensure timely deliveries, right quality, quantity, source and prices.
- Ensure procedures, standards and guidelines are followed and maintained.
- Resourceful and conduct market studies for new range of materials.
- To develop good relationships with active vendors and create a strong vendor base.
- Responsible for providing a high standard of customer service.
- To gather competitors’ products and parts information and feedback to the Management via a Market and Competitors’ Analysis report.
- To generate weekly reports to update management on progress of all purchasing and shipment schedules for Sales, Service Sales and Project departments reflecting ETD/ETA and Airway bill no, and dates.
- To prepare monthly reports on purchasing and shipping schedules to the management.
- Any other duties assigned by the Management from time to time.
Job Requirements:
- Professional Certificates or Diploma in Logistics / Supply-Chain / Commerce / Business aspect from a recognized institution.
- At least 2 years (in aggregate) of practical experience in similar position, with knowledge on using Xero software.
- With strong negotiating skills.
- Be meticulous with positive work attitude, strong interpersonal and communication skills.
- Well-versed with data analysis and creative.
Full-Time position(s) available.
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