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Urgent! Receptionist / Admin Assistant (MBFC) Job Opening In Singapore, Singapore – Now Hiring PERSOL SINGAPORE PTE. LTD.

Receptionist / Admin Assistant (MBFC)



Job description

Overview
Receptionist
1 year contract
Monday to Friday 8.30-5pm
MBFC Location
Responsibilities
Full reception duties, including receiving and managing Japanese stakeholders and clients
Booking of external Meeting rooms
Proactive engagement to elevate the look and feel of the guest area and other areas within the bank
Training of receptionist and tea-ladies in the guest area
Establishing a guideline for guest areas and maintaining
Sourcing decorations, utensils, etc fit for the bank
Reconciliation of Business Card, Rubber Stamp, Itoki File, Newspaper, Copier Paper, BizInSight, Beverage, Bloomberg, Stationery, Toners, Easyscan day viewer, Goodbusiness day finder
Reconciliation of Bank forms and envelopes
Control of office supplies i.e. Stationery (including printing of calendar and red packet), beverages, Japanese calendar and planner
Billing MHSS for external room/telephone usage/ server racks/ common corridor
Hotel corporate rate negotiation and booking
Business travel and visa application related administration including travel insurance declaration
Any other office administration duties which may be assigned by supervisor from time to time
Front Desk & Visitor Management
Greeting & Welcoming: Serve as the first point of contact, extending a professional and courteous welcome to clients, visitors, and staff
Visitor Direction: Guide visitors to the appropriate person or department they are visiting
Security: Maintain office security by managing visitor logs and controlling access through the reception desk
Communication & Information
Phone Etiquette: Answer, screen, and route incoming calls to the correct staff or department
Message Taking: Take clear and detailed messages for staff members
Inquiries & Information: Handle general inquiries and provide accurate information to visitors and callers
Mail Handling: Receive, sort, and distribute incoming mail, faxes, and deliveries
Administrative & Organizational Support
Scheduling: Manage calendars, book meeting rooms, and schedule appointments for employees
Office Maintenance: Ensure the reception area is tidy, organized, and well-stocked with necessary supplies
Clerical Tasks: Perform various administrative duties such as filing, data entry, photocopying, scanning, and document preparation
Supply Management: Monitor and reorder office supplies as needed
Qualifications
Min over 5 years of relevant experience
Team player with excellent communication skill
Ability to work in a fast-paced environment and drive required outcome
Possess a curious mind to constantly look for improvements
Proficient in MS Office Applications
By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at Privacy Policy available on the Persolkelly Singapore website.

You acknowledge that you have read, understood, and agree with the Privacy Policy.


PERSOLKELLY Singapore Pte Ltd • RCB No. E • EA License No. 01C4394 • Reg.

Reg No: R (Lok Ding Hann)
#J-18808-Ljbffr


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