Visitor Handling:
-Welcome visitors in a pleasant manner to provide the best front desk experience
-Ensure all visitors, contractors, and guests are registered upon arrival
-Ensure all access passes are accounted for and no unauthorized personnel enter the workshop
-Escalate security incidents immediately and ensure new visitors/contractors watch the safety video
-Maintain workshop PPE for visitors and conduct roll call during emergencies
Courier Handling:
-Handle internal/external courier services, including important documents to A*STAR and external parties.
-Manage overseas shipments, contact forwarders for pick-up, prepare shipping documents, and record dispatch
Administrative Tasks:
-Open the mailbox daily and distribute mail to staff.
-Manage stamp inventory and restock stamps when required.
-Manage keys inventory at the reception and record key borrowing.
-Upkeep admin asset inventory management and assist in admin purchases
Goods Receiving:
-Inform requestors of purchases arrival, check goods quantity against delivery orders, sign and acknowledge DO, and hand DO/invoices to Finance
-Scan all invoices/Delivery Orders and assist in SAP Goods Received updates
Miscellaneous:
-Activate the welcome board for VIP guests, maintain 5S standards for reception, and ensure lights and electronics are secured after working hours
-Perform any other duties assigned by the supervisor
Job Requirements: