Overview
Join to apply for the
Receptionist / Admin Associate, ARTC
role at
A*STAR - Agency for Science, Technology and Research
Responsibilities
Visitor Handling: Welcome visitors in a pleasant manner to provide the best front desk experience; ensure all visitors, contractors, and guests are registered upon arrival; ensure all access passes are accounted for and no unauthorized personnel enter the workshop; escalate security incidents immediately and ensure new visitors/contractors watch the safety video; maintain workshop PPE for visitors and conduct roll call during emergencies.
Courier Handling: Handle internal/external courier services, including important documents to A*STAR and external parties; manage overseas shipments, contact forwarders for pick-up, prepare shipping documents, and record dispatch.
Administrative Tasks: Open the mailbox daily and distribute mail to staff; manage stamp inventory and restock stamps when required; manage keys inventory at the reception and record key borrowing; upkeep admin asset inventory management and assist in admin purchases.
Goods Receiving: Inform requestors of purchases arrival, check goods quantity against delivery orders, sign and acknowledge DO, and hand DO/invoices to Finance; scan all invoices/Delivery Orders and assist in SAP Goods Received updates.
Miscellaneous: Activate the welcome board for VIP guests, maintain 5S standards for reception, and ensure lights and electronics are secured after working hours; perform any other duties assigned by the supervisor.
Job Requirements
At least 1 year of experience in a receptionist or administrative role is highly desirable
Excellent communication and interpersonal skills to interact effectively with visitors and staff
Proficiency in Microsoft Office
Self-driven, meticulous, able to multi-task and work independently and as part of a team
Flexibility to adapt to changing priorities and handle unexpected situations
Eager to learn new knowledge and technology
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Research Services
Referrals increase your chances of interviewing at A*STAR - Agency for Science, Technology and Research by 2x
#J-18808-Ljbffr