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Receptionist and Facility Support Job Opening In Central Singapore Community Development Council – Now Hiring JACOBS DOUWE EGBERTS RTL SCC SG PTE. LTD


Job description

Your impact

Role Overview:

This position supports the day-to-day operations of facilities services and activities.

The facility support function consists of a variety of roles in support of daily operations and may include reception services, general facility operations, and maintenance.

Responsibilities:

Reception Services

  • Answer and appropriately direct incoming calls.

  • Greet visitors; determine nature of business and direct to appropriate individual.

  • Ensure completion of any visitor management tasks including review of Office Safety Induction Presentation.

  • Maintain guest and visitor sign in/out; oversee the distribution and return of employee and visitor access badges.

  • Assist in building or suite access control and the maintenance of a safe, healthy, and secure office.

  • Maintain local contact lists, if appropriate.

  • Maintain neat and organized front office area.

  • Manage conference room use, reconcile conflicts, and post schedules (if appropriate).

  • May assist with meeting setup, including procuring food and equipment.

  • May perform other duties in support of the facility team or general office, as needed.

  • Prepare and process incoming and outgoing mail (includes determining and affixing postage).

  • Maintain records on outgoing registered mail and packages, and reconcile charging errors as needed.

  • Handle special requests for mail, package, shipping-freight services.

  • Ensure compliance with all legislation related to the handling and shipping of materials.

  • May assist with mass mailings (generating distribution lists, labels, etc.).

Maintenance

  • Respond to requests for facility maintenance or repair.

  • Ensure completion of routine and required building or equipment service.

  • Maintain equipment manuals and logs.

General Facility Support

  • Purchase and stock office supplies.

  • Follow appropriate standard supply and related cost charging guidelines.

  • Respond to internal requests for facilities service or repairs and contact property management or external providers as appropriate.

  • Assist with tasks related to facility management and appearance.

  • Assist with facility Health, Safety, Security, and Environmental tasks.

  • Support Plan Beyond goals and tasks related to Office Sustainability.

  • Create or order Jacobs identification badges, and provide building or suite access card management.

  • Direct staff to corporate guidance on offsite storage, and coordinate box storage and retrieval.

  • Upkeep of floor plans and other office information.

  • May track office utilization or update other Facility related data as needed or requested.

  • In the event of an office renovation or move – provide support to Facilities project manager as requested.

  • Assist or manage internal furniture moves, reconfigurations, or installations as needed.

  • Serve as backup to Facility Lead on tasks related to local day-to-day operations.

    Cross train with Lead (or others as appropriate).

  • Other support to Real Estate Operations as needed or requested.

Key Relationships

  • Facility Lead
  • Office Employees
  • Visitors and Guests

Key Performance Indicators

  • Responsibilities are taken care of properly and without significant issues: any issues that do arise are resolved quickly
  • and efficiently.

  • Proven dependability and punctual attendance.

  • Positive feedback from employees and visitors.

  • Demonstrates ability to use resources and tools appropriately.

  • Ability to assist in an emergency situation.

Additional notes

  • Responsibilities may require physical activity, including some or all of the following: bending, stooping, walking, pushing, lifting up to 50 lbs., climbing stairs and/or ladders, sitting for long periods, and typing.

  • May perform tasks that are custodial in nature, including those related to office and break room/kitchen maintenance.

  • The role is based at the Jacobs office at Gateway West, Bugis.

    The ability to commence within a short notice will be an added advantage.

Here's what you'll need

To be a successful candidate, you shall possess a minimum GCE O-level with 5 years of similar experience.

On-the-job training will be provided for certain tasks.

Jacobs complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment.

All qualified applicants will be considered for the position regardless of age, race, religion, language, nationality, marital status, or family responsibilities.

Required Skill Profession

Other General


  • Job Details

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Unlock Your Receptionist and Potential: Insight & Career Growth Guide


Real-time Receptionist and Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Receptionist and in Central Singapore Community Development Council, Singapore, highlighting market share and opportunities for professionals in Receptionist and roles.

8915 Jobs in Singapore
8915
8128 Jobs in Central Singapore Community Development Council
8128
Download Receptionist And Jobs Trends in Central Singapore Community Development Council and Singapore

Are You Looking for Receptionist and Facility Support Job?

Great news! is currently hiring and seeking a Receptionist and Facility Support to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at JACOBS DOUWE EGBERTS RTL SCC SG PTE. LTD adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Singapore laws and regulations

What Is the Average Salary Range for Receptionist and Facility Support Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Central Singapore Community Development Council. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Receptionist and Facility Support?

Key qualifications for Receptionist and Facility Support typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Receptionist and Facility Support?

To improve your chances of getting hired for Receptionist and Facility Support, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Receptionist and Facility Support Job Success

JACOBS DOUWE EGBERTS RTL SCC SG PTE. LTD interview tips for Receptionist and Facility Support

Here are some tips to help you prepare for and ace your Receptionist and Facility Support job interview:

Before the Interview:

Research: Learn about the JACOBS DOUWE EGBERTS RTL SCC SG PTE. LTD's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Receptionist and Facility Support interview at JACOBS DOUWE EGBERTS RTL SCC SG PTE. LTD, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the JACOBS DOUWE EGBERTS RTL SCC SG PTE. LTD's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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