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Urgent! Receptionist Cum Admin - 1 Year Contract Job Opening In Singapore, Singapore – Now Hiring CTBC BANK CO., LTD.
JOB PURPOSE
To assist Head of HRGA in managing the Bank’s day-to-day activities on office facilities and administration.
PRINCIPAL ACCOUNTABILITIES
Facility Management & Compliance
Manage daily operations such as the management of service requests and liaising with building landlord/ vendors for any facility management tasks
Liaise with contractors/ vendors on renewal contracts quotations
Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform
Monthly submission of security access report
Premises Security and yearly check of extinguishers and hose reels
Yearly update and align new regulations to the SG Branch GA P&P & manual
Office Administration
Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting
Custodian of all office keys
Central controlled on Memo Request serial number
Central contract storage for all contracts signed with external parties
Arrangement & renewal of corporate car rental and Season Parking
Review & renew General Office Insurance policies
Maintain SG Branch Staff Listing
Co-ordinates offsite document storage
Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets etc.)
Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas
Reception Roles
Handling of all in/out postage, courier services and distribution of letter/newspaper
Attending of visitors and prepare drinks
Housekeeping of reception and meeting areas
Staff on/off boarding activities including creation of internal request, set up work desk, etc
PDPA Collection (Vendor/Staff/3rd Party)
Submission of monthly postage franking report, maintain sufficient fund and supplies
Bi-monthly order of stationery, printing documents and pantry supplies
Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops)
Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing/etc.)
Staff Welfare
Support on company events and staff welfare activities such as such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby new born / Wreath) etc.
OTHER ACCOUNTABILITIES
Others tasks given by Head of HRGA
KEY COMPETENCIES
Excellent organization skills
Good communication skills, written and oral as well as inter-personal skills.
Good team player
Role required to attend to Mandarin speaking stakeholders
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Unlock Your Receptionist Cum Potential: Insight & Career Growth Guide
Real-time Receptionist Cum Jobs Trends in Singapore, Singapore (Graphical Representation)
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Great news! CTBC BANK CO., LTD. is currently hiring and seeking a Receptionist Cum Admin 1 Year Contract to join their team. Feel free to download the job details.
Wait no longer! Are you also interested in exploring similar jobs? Search now: Receptionist Cum Admin 1 Year Contract Jobs Singapore.
An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at CTBC BANK CO., LTD. adheres to the cultural norms as outlined by Expertini.
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