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Urgent! Receptionist Cum Admin Job Opening In Singapore, Singapore – Now Hiring CTBC Bank

Receptionist Cum Admin



Job description

JOB PURPOSE:

To assist Head of HRGA in managing the Bank's day-to-day activities on office facilities and administration.

PRINCIPAL ACCOUNTABILITIES:

Facility Management & Compliance

  • Manage daily operations such as the management of service requests and liaising with building landlord/ vendors for any facility management tasks

  • Liaise with contractors/ vendors on renewal contracts quotations

  • Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform

  • Monthly submission of security access report

  • Premises Security and yearly check of extinguishers and hose reels

  • Yearly update and align new regulations to the SG Branch GA P&P & manual

Office Administration

  • Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting

  • Custodian of all office keys

  • Central controlled on Memo Request serial number

  • Central contract storage for all contracts signed with external parties

  • Arrangement & renewal of corporate car rental and Season Parking

  • Review & renew General Office Insurance policies

  • Maintain SG Branch Staff Listing

  • Co-ordinates offsite document storage

· Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets etc.)

  • Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas

Reception Roles

  • Handling of all in/out postage, courier services and distribution of letter/newspaper

  • Attending of visitors and prepare drinks

  • Housekeeping of reception and meeting areas

  • Staff on/off boarding activities including creation of internal request, set up work desk, etc

  • PDPA Collection (Vendor/Staff/3rd Party)

  • Submission of monthly postage franking report, maintain sufficient fund and supplies

  • Bi-monthly order of stationery, printing documents and pantry supplies

  • Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops)

  • Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing/etc.)

Staff Welfare

  • Support on company events and staff welfare activities such as such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby new born / Wreath) etc.

OTHER ACCOUNTABILITIES:

  • Others tasks given by Head of HRGA

KEY COMPETENCIES:

  • Excellent organization skills

  • Good communication skills, written and oral as well as inter-personal skills.

  • Good team player

  • Role required to attend to Mandarin speaking stakeholders


Required Skill Profession

Other General



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