Records Management Executive

Key Responsibilities

• Records Oversight & Inventory
  Meet with business units to review and update records inventories.
  
  

Conduct annual records inventory checks.

Maintain registry room records and filing system integrity.
- Folder & Metadata Management
Manage folders (creation, deletion, renaming) in the records system.

Update and maintain File Plan structures.

Periodically update records' and folders' metadata.
- Records Appraisal & Disposition
Draft appraisal forms and follow up with NAS (National Archives of Singapore) on appraisal progress.

Arrange for disposition of records (disposal/transfer).

Coordinate digitisation of hardcopy records.
- Access & Compliance
Manage access permissions for folders and records.

Ensure compliance with internal records policies and statutory requirements.
- Reporting & Engagement
Prepare quarterly reports on filing statistics.

Attend monthly meetings with Corporate Affairs (CA).

Liaise with units and stakeholders on records-related matters.

Qualifications

• Diploma holder (any discipline; records management/IT/administration preferred but not mandatory).
  
  
• At least 3 years of working experience (does not need to be in records management).
  
  
• Proficiency in MS Office (Word, Excel, PowerPoint).
  
  
• Detail-oriented with good organisational and follow-up skills.
  
  
• Strong communication and interpersonal abilities to engage across units.
  
  

Preferred Attributes

• Ability to work independently and manage multiple tasks simultaneously.
  
  
• Comfortable learning new systems (ECM, records management tools).
  
  
• Process-driven mindset with eye for compliance and documentation.