Scientific Officer (Cancer Science Institute, Prof Yang Zhang's Lab)
3 days ago Be among the first 25 applicants
Job Description
The Scientific Officer plays a pivotal role in supporting the efficient administration of research grants, managing programmatic outreach initiatives, and facilitating the smooth operation of research graduate programs.
This position involves close collaboration with finance, HR, and various departments within the organisation, as well as external partners and stakeholders.
The Scientific Officer ensures compliance with grant requirements, oversees programmatic activities, and contributes to the dissemination of research findings and program achievements.
Interested applicants should include the following documents in the application:
- Curriculum Vitae (CV)
- At least 2 referees with name, email, and relationship to applicant
Job Duties
Programme Management
- Assist in managing a portfolio of projects; monitoring progress of research, ensuring deliverables and milestones are met, and timelines stay on track.
- Communicate project status updates to supervisor and/or Lead PIs to ensure successful execution of the projects.
- Organise and assist in conducting monthly/regular status meetings with each assigned project team.
- Provide expertise to guide and support project teams in modifying work plans as needed, seeking appropriate input and approvals in accordance with grant terms and conditions.
- Prepare and submit IRB, IACUC, risk assessments and grant virements as required for assigned projects.
- Assist in identifying relevant intellectual property and risks based on reports from project teams and assist in technology transfer activities from project teams to other organisations.
- Prepare reports and associated documents to communicate status of the projects as required.
- Organise visits of review panels or advisory boards when required under direction and according to grants’ terms and conditions.
- Work closely with different internal teams to understand and support operational processes and solutions.
- Perform other programme/project related duties as assigned.
Grant Finance & HR Administration
- Assist with post research grant award process, raise tasks in the grant iRIMS system.
- Assist with financial administration including tracking of research grant budgets, virements, procurement, claims.
- Assist in reviewing and approving project invoices to ensure scope of work and deliverables are met.
Interface with Grants Admin & Finance Cluster Team to ensure administrative and financial oversight of the projects are aligned with technical progress.
- Assist with HR related matters including liaising with NUS HR Cluster, payroll funds check where applicable.
- Induction of new recruits, keep records of programme research staff list, maintenance of profiles for research programme members on websites.
Programmatic Outreach
- Handle research programme membership, generate programme’s publications bibliometrics for reporting.
- Assist in handling programme initiatives and partnership with different NUS departments/schools.
- Assist with outreach including organisation of both virtual and face-to-face research events, fundraising activities, research workshops, seminars and symposium.
- Assist in preparing and updating events on website, media relations, social media platforms, etc.
- Assist in disseminating related research news, publicity of research programme where applicable.
Research Graduate Programme
- Assist with graduate and fellowship programme matters, and act as liaison with NUS Medicine, Division of Graduate School, SOC, CSI.
- Coordinating paperwork and visa applications for visiting scholars and new lab members of the PI lab.
Qualifications
- MSc or PhD, preferably in Computer Sciences, Bioinformatics, or Life Sciences, or related field of study.
Candidates with equivalent experience may also apply.
- Able to multitask and work independently, effectively and a good team player.
- Proactive, committed, creative, meticulous and results‑oriented.
- Excellent writing and reporting ability.
- Excellent communication and presentation skills.
- Good interpersonal skill.
Preferred Qualifications
- 2 to 3 years’ experience in a similar position of research administrative management involving multiple faculties including but not restricted to HR, Grants budget, Outreach, Finance.
- Experience with SAP/iRIMS system.
#J-18808-Ljbffr