Key Responsibilities
Facilities Management (40%)
- Supervise and coordinate facilities maintenance to ensure a safe, clean, and well-functioning workplace.
- Manage vendors/contractors for facilities-related services.
- Handle minor renovations, fitting-out works, relocations, and space planning.
- Troubleshoot facilities issues (e.g., aircon, power trips, leaks, lighting, door handles).
- Liaise with landlord (RQAM) on facilities matters and manage By The Bay access portal.
- Act as Fire Warden during drills and coordinate yearly building power shutdown.
- Manage office phone extensions and Microsoft Teams Phone Portal (Admin).
Security System Management (30%)
- Administer security systems for door access, smart lockers, and CCTV.
- Onboard new joiners (access rights, seating, lockers, By The Bay app registration).
- Coordinate with vendors for security system issues.
- Be on standby for urgent alerts (UPS, pump leakage, alarms) during/after office hours.
Administration Support (30%)
- Handle purchase orders, vendor management, and procurement (stationery, pantry, name cards, leases, courier services, utilities).
- Manage invoices and charge-outs via P2P procurement system.
- Coordinate courier (local & overseas) and office deliveries.
- Update company phone directory and arrange gifts (baby, get well, condolence).
- Support travel bookings, car schedule, remisier insurance claims, and hotel renewals.
- Oversee driver booking schedules and annual red packet orders.
Requirements
- Minimum Diploma holder.
- 2–3 years' experience in office management/administration preferred.
- Proactive, resourceful, and able to work independently with strong attention to detail.
- Excellent organizational skills and communication (written & verbal).
- Team player who is responsive, responsible, and adaptable.
- Singaporeans only