Urgent! Senior Assistant Executive/ Executive, Records Management and Procurement Job Opening In Singapore, Singapore – Now Hiring Ministry of Transport
What the role is:
Singapore is internationally renowned for our transport infrastructure and for being a global aviation and maritime hub.
At the Ministry of Transport (MOT), we spearhead developments in our air, land and sea transport sectors to advance Singapore’s economic competitiveness and Singaporeans’ quality of life.
We seek dynamic, analytical and committed individuals to join our able MOT team in realising our vision of a global interconnected transport hub.
If you share our vision and possess the qualities we seek, do join us!
What you will be working on:
As a Records Management and Procurement Records Management and Procurement Senior Assistant Executive/ Executive, you’ll play a vital role as a member in the Corporate Development Division ensuring the effective management of Ministry of Transport (MOT)’s records, information, procurement, compliance, and governance.
Strategic Management – lead the records management and procurement strategy, reviewing taxonomy and metadata structures for effective organization and retrieval of information; ensure transparency, open and fair competition and value for money for government procurement.
Systems Oversight – manage MOT’s records management systems, ensuring they are up-to-date, user‐friendly and compliant with regulations.
Collaboration – liaise with the National Archives of Singapore and internal divisions to facilitate records appraisal, transfer, disposition and declassification processes.
Performance Evaluation – analyse filing activities and assess the effectiveness of MOT’s record management systems, recommending improvements as needed.
Staff Training – plan and coordinate data strategy initiatives and sharing sessions to educate MOT staff on records management, procurement requirements and processes, promoting a culture of compliance and efficiency.
Digitisation Projects – systematically pack and organise files whilst creating accurate metadata to ensure proper records classification, long‐term preservation and efficient accessibility of organisational information.
Administrative Support – manage day‐to‐day administrative operations, ensuring timely processing and compliance with guidelines.
Procurement – oversee the Ministry’s procurement operations, including reviewing proposals and requirement specifications, providing guidance on policies and processes, and managing quotation and tender exercises via GeBIZ.
Communication – develop and produce collateral to support publicity and internal communication efforts related to records management and procurement initiatives.
Ad Hoc Tasks – undertake any other duties as assigned by the Division Director or Section Head, contributing to the overall effectiveness of Ministry of Transport’s Corporate Development Division.
What we are looking for:
The officer should be a Singapore citizen with some relevant working experience.
The officer should possess good interpersonal, organisational, written and communications skills.
The officer is expected to be an independent worker with strong computer literacy and good initiative, as well as a meticulous, self‐motivated, resourceful and committed team player.
Join and be part of our dynamic team at Ministry of Transport.
About Ministry of Transport
The Mission of Ministry of Transport is to develop Singapore's land, sea and air transport sectors so as to enhance our economic competitiveness and quality of life in a knowledge‐based economy.
MOT oversees the development and regulation of the following sectors: Civil Aviation and Air Transport; Maritime and Ports; Land Transport.
Besides providing an efficient and cost‐effective transportation in Singapore, it also strives to make Singapore an international civil aviation and maritime centre for the region.
The ministry sets the strategic and policy direction while operations and regulatory works are carried out by the statutory boards under its charge.
There are four statutory boards which are established by Acts of Parliament: the Civil Aviation Authority of Singapore (CAAS), the Land Transport Authority (LTA), the Maritime and Port Authority of Singapore (MPA) and the Public Transport Council (PTC).
The ministry also oversees the operation of the Transport Safety Investigation Bureau (TSIB).
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Unlock Your Senior Assistant Potential: Insight & Career Growth Guide
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Great news! Ministry of Transport is currently hiring and seeking a Senior Assistant Executive/ Executive, Records Management and Procurement to join their team. Feel free to download the job details.
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An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Ministry of Transport adheres to the cultural norms as outlined by Expertini.
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Before the Interview:To prepare for your Senior Assistant Executive/ Executive, Records Management and Procurement interview at Ministry of Transport, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Ministry of Transport's products or services and be prepared to discuss how you can contribute to their success.
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