Senior / HR Executive

Job description

XCL World Academy is seeking to recruit a HR Executive who will be a critical team player and is responsible for supporting the day-to-day operations of the HR department in the school.

Main Responsibilities

Recruitment

• Lead admin recruitment, writing effective job descriptions, management of job portal and downloading or profiles from various portals for hiring managers.
  
  
• Key liaison person with recruitment agents.
  
  
• Provide excellent support for hiring managers in end-to-end recruitment process.
  
  
• Support and coordinate orientation and induction pre-onboarding communications with candidates.
  
  
• Support the work pass process non-local employees.
  
  
• Support academic recruitment, liaising with HOS and Principals on job descriptions, management of overseas portals and updating of School information annually.
  
  
• Posting of roles in various portals and engagement with overseas recruitment agencies and vendors.
  
  
• Supporting the career fairs registration and preparations.
  
  
• Knowledge in COMPASS and MOM processes to support Principals on EP/SP eligibility criteria for candidates.
  
  
• Prepare Job offers proposals according to internal Teaching scales, accuracy in calculation of experiences and should be able to provide quick turnaround time in extending offers to teachers.
  
  
• Provide excellent pre-onboarding service to relocating Teachers and families via virtual calls, emails for a smooth transition to Singapore and positive experiences to support with Flights, Shipping processes.
  
  

Onboarding & Offboarding

• Lead on-boarding arrangements and paperwork (e.g. update of inductions slides, creation of p-files)
• Maintains and update employee data in master sheet, files and records with high level of accuracy.
  
  
• Lead new employee's Insurance enrolment and departing employee's insurance termination
• Creation and deletion and account set up of various HR systems.
  
  
• Preparation of Acceptance of Resignation Letters for offboarding processes and support pass cancelation processes.
  
  
• Conducting of Exit interview for Admin/Teaching Partners.
  
  
• To perform other job-related and administrative duties as reasonably requested.
  
  

Annual Operational Support & Ongoing Administration Support

• Support timely Tax submissions for all staff accurately.
  
  
• Support Work Pass renewals for all staff according to pass expirations.
  
  
• Support preparation of documents for all regulatory Audit processes.
  
  
• Lead Consolidation of Trainings attended by Department for Regulatory reporting purposes (Eg : CIS, Edutrust).
  
  
• Support with ad-hoc staff training request.
  
  
• Support the Teachers and Teacher Partners, Renewal of Contract preparation processes, consisting of form creations, tracking of submissions, reporting and contract generations within a quick turnaround.
  
  
• Lead Submission of Government Paid leaves
• Provide staff data generation support for departments
• Support annual registration and movement updates of Teachers with regulator CPE
• Lead Annual renewal of Relief Teacher/Teacher Partner Contracts.
  
  
• Support HR Events and coordination processes.
  
  
• To perform other job-related and administrative duties as reasonably requested.
  
  

Employee Relation & Performance Management Cycle

• Address employee queries and concerns professionally and handle conversations with professionally and confidentially.
  
  
• Promote a positive work environment and employee engagement.
  
  
• Assist in performance appraisal cycle with employee queries on goal setting and performance management system.
  
  

Position Requirement:

• A diploma / bachelor's degree in Human Resource Management / Business Administration.
  
  
• Minimum 3 years of experience in HR or in a similar role in a school environment.
  
  
• Excellent Interpersonal skills, outstanding communication skills (spoken and written)
• Able to handle high level of confidentiality
• Experience and comfortable working with Microsoft
• Ability to work both independently and as part of the team
• Administrative expert and detail oriented
• Meticulous and resourceful individual
• Familiarity with Employment Act, MOM practices, IRAS, CPF regulations
• Excellent time management skills to be able to work in a fast-paced environment with competing priorities
• Has high command in Technology to trouble shoot system to support staff queries
• Culture awareness, social skills and high-level emotional intelligence to communicate well in complex situations.
  
  

Application

Interested applicants are welcome to apply or send in your resume to    by 26 September 2025.

Important note: The School's HR team will connect directly with successful candidates and XCL World Academy does not require candidates to make any form of payment during the recruitment process.

About us

XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students.

We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes.

We aspire to recruit employees that share and understand our commitment to empowering an international community of happy learners who aspire to positively impact others.

We are committed to safeguarding and promoting the welfare of children and young people.

All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks, identity and criminal record checks.

Required Skill Profession

Other General