Urgent! Senior/ Operations Support Executive Job Opening In Singapore, Singapore – Now Hiring Vanguard Healthcare PTE. LTD.
Overview
Working Location: Bukit Batok Care Home
The Senior Operations Support Executive (OSE)/Assistant Manager (AM) assists in nonclinical administration and support operations to manage the Care Home facilities and a team to run daily administrative, operational, logistics, maintenance, safety and security activities required to deliver the required resident services to the healthcare team and residents of the Care Home.
The Senior OSE/AM supports the Centre Director/Manager and Chief Operating Officer (COO) in managing the various support operational services, as described in the next section, in an effective and efficient manner in accordance to stipulated service level standards.
Responsibilities
Deliver all support services of the Care Home and maintain targeted performance standards.
Plan, coordinate and manage the various operational support services in providing day to day operations & administration, procurement & logistics support, cleaning, maintenance, safety and security services.
Facility Assistants in supporting facilities management, food provision, laundry services, equipment maintenance, logistics, fire safety requirements, general administration support, provision of transport arrangements, and procurement of equipment and services.
Work with and manage the outsourced vendors and ensure that their performance is up to stipulated service standards.
Assists the CM to supervise and work closely with the following staff:
Facility Assistants and / or outsourced vendors to ensure and upkeep the cleanliness of the general and common areas of the Care Home premise(s).
Appointed maintenance contractors to provide proper and regular maintenance of all furniture, fixtures and equipment in the Care Home premise(s).
Security staff or outsourced vendors to ensure physical security of the Care Home premise(s).
Facility Assistants (Laundry) to ensure and maintain the proper laundering, folding and delivery of resident-related linen, clothing, curtains; maintenance of machinery, and coordinating of transport services to ensure timely exchange and delivery of soiled/clean linen.
This includes management of drivers (if any).
Healthcare/Facility Assistants or outsourced food vendors to ensure kitchen cleanliness, and the safe and proper management and handling of food in the kitchen.
Handyman to ensure simple defects are rectified properly, safely and in a timely manner.
OAA/ MSW/ Finance Exec/CCR Exec to attend to internal / external customers’ enquiries and feedback.
OAA to provide general administration include stationary supplies, office administration support.
Relevant staff on workplace safety and fire safety requirements to ensure compliance to organization and national requirements.
Ensures proper maintenance of administrative records, general stores, office equipment and stationery.
This includes tagging, tracking and management of inventory.
Adheres to the procurement protocols for the procurement of equipment, supplies, etc, including preparation of the documentations required for procurement process, taking delivery and entering invoices for claims purposes.
Assists to collate monthly duty roster for the respective section within the operations department.
Leverages on the Integrated Healthcare Asset Management (IHAM) system to manage FM workflow and the company’s assets.
Collates operational statistics and assist in the preparation of reports.
The Assistant Manager will lead the team and be accountable to the Centre Director/Manager in ensuring that the above-mentioned operations are carried out effectively and efficiently.
The Assistant Manager will lead the team and be accountable to the Centre Director/Manager in ensuring that the above-mentioned operations are carried out effectively and efficiently.
The Assistant Manager will also be involved in tender projects and the preparation of reports.
Takes on ad-hoc functions/projects and assist the Centre Director/Manager or COO in other duties as required.
Requirements
Degree.
Candidates with Diploma can be considered if previously equipped with more than 3 years relevant operations and corporate experience performing similar functions.
Knowledge of security operations, facility management, fire safety and work place health and safety.
Applicants for the AM position should also have corporate experience in managing budgets, managing teams, preparing and making PowerPoint presentations, using Excel for data management and analysis, preparing reports, and developing tender documents (including specifications and evaluation criteria).
Applicants for the AM position should be confident in their writing ability.
Proficient in Microsoft Office applications.
Meticulous with an eye for detail.
Good communication skills and able to work with others.
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Unlock Your Senior Operations Potential: Insight & Career Growth Guide
Real-time Senior Operations Jobs Trends in Singapore, Singapore (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Senior Operations in Singapore, Singapore using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 41768 jobs in Singapore and 37526 jobs in Singapore. This comprehensive analysis highlights market share and opportunities for professionals in Senior Operations roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Vanguard Healthcare PTE. LTD. is currently hiring and seeking a Senior/ Operations Support Executive to join their team. Feel free to download the job details.
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An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Vanguard Healthcare PTE. LTD. adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Senior/ Operations Support Executive Jobs Singapore varies, but the pay scale is rated "Standard" in Singapore. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Senior/ Operations Support Executive typically include Other General and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Before the Interview:To prepare for your Senior/ Operations Support Executive interview at Vanguard Healthcare PTE. LTD., research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Vanguard Healthcare PTE. LTD.'s products or services and be prepared to discuss how you can contribute to their success.
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