Senior Payroll Specialist

Job description

At Goodnotes, we believe that every individual holds untapped potential waiting to be unleashed.

By reimagining the way we interact with information, we're merging human creativity with the breakthrough capabilities of AI.

Our renewed vision and mission drive us to create the best medium for human and AI collaboration, empowering users to explore new dimensions of productivity, creativity, and learning.

Join us on this journey as we transform digital note-taking into an inspiring and innovative experience.

Our Values:

Dream big
—Be visionary, strategic, and open to innovation

Build
great things
—Work in service of our users, always improving and pushing higher

Operate as an owner
—Take responsibility with bold decision-making and bias for action

Win like a sports team
—Be trusting and collaborative while empowering others

Learn and grow fast
—Never stop learning and iterate fast

Share our passion
—Share ideas and practice enthusiasm and joy

Be user obsessed
—Empathetic, inquisitive, practical

About Goodnotes:
Goodnotes is on a mission to make paperless productivity effortless and delightful.

Our team builds tools that help millions of people worldwide capture their ideas and collaborate more effectively.

As we continue to grow globally, we are looking for a dedicated Senior Payroll Specialist to support our expanding team across multiple countries.

Role Overview:
As a Senior Payroll Specialist, you will be responsible for ensuring accurate, compliant, and timely payroll operations across all countries where Goodnotes operates.

You will collaborate with payroll vendors and Employer of Record (EOR) partners to manage payroll tickets, adjustments, expenses, and invoicing.In addition to day-to-day payroll activities, you will play a key role in the Workday integration project, working closely with cross-functional teams to ensure seamless integration between our payroll processes and Workday.This is a 1-year fixed-term role, ideal for someone with strong attention to detail, excellent communication skills, and experience handling multi-country payroll and systems implementation.

Key Responsibilities:
Payroll Management

• Oversee and process payroll for all employees across multiple countries.
  
  
• Ensure accuracy and compliance with local laws and company policies.
  
  
• Collaborate with external payroll vendors to run payroll cycles smoothly and on schedule.
  
  
• Maintain accurate payroll records and documentation
• Preparation of annual tax statements

Vendor & EOR Management

• Liaise with payroll vendors to resolve issues and implement process improvements.
  
  
• Work closely with Employer of Record (EOR) partners to manage payroll-related tickets and employee queries.
  
  

Compensation Adjustments

• Support payroll changes related to performance reviews, promotions, and level-up adjustments.
  
  
• Ensure all updates are accurately reflected in payroll cycles and reporting.
  
  

Expenses & Invoicing

• Manage and process employee expense reimbursements.
  
  
• Oversee invoicing related to payroll and EOR services.
  
  
• Partner with Finance to reconcile payroll and invoicing discrepancies.
  
  

Workday Integration Project

• Collaborate with internal teams and external vendors on the Workday implementation and integration project.
  
  
• Ensure accurate mapping of payroll data and workflows within Workday.
  
  
• Test and validate payroll processes in Workday before go-live.
  
  
• Provide payroll expertise to guide system configuration and process improvements.
  
  

Compliance & Reporting

• Ensure payroll compliance with tax regulations and labor laws in all operating countries.
  
  
• Generate reports for Finance, People Operations, and leadership teams to support decision-making.
  
  

Qualifications:
Required:

• Proven experience managing payroll across multiple countries.
  
  
• Hands-on experience working with external payroll vendors and EOR partners.
  
  
• Strong knowledge of payroll compliance, tax laws, and reporting standards.
  
  
• Experience with payroll-related systems or HRIS, with the ability to troubleshoot and support integrations.
  
  
• Excellent communication and collaboration skills.
  
  
• Exceptional attention to detail and accuracy.
  
  

Preferred:

• Experience working on Workday implementation or integrations, particularly in payroll or People operations.
  
  
• Previous experience in a fast-growing tech company or startup environment.
  
  
• Familiarity with remote workforce management and global payroll complexities.
  
  

Interview Process:

• Introductory Call – A conversation with a member of our Talent Acquisition team to learn more about your background, what excites you about the role, and why you'd like to join Goodnotes.
  
  
• Live Payroll Working Session – An opportunity to demonstrate your payroll expertise through a practical exercise.
  
  
• Role-Specific Interview – A discussion with a member of the People Ops team to dive deeper into your experience, skills, and approach to payroll.
  
  
• Interview with the Hiring Manager – A conversation focused on your fit for the role and team.
  
  
• Panel Interview – A discussion with a few cross-functional team members to understand how you collaborate and approach problem-solving.
  
  

Why Join Goodnotes:

• Be part of a high-growth, global company shaping the future of productivity.
  
  
• Opportunity to work on impactful projects like the Workday integration.
  
  
• Collaborative, supportive, and inclusive culture that values continuous learning.
  
  
• Flexible working arrangements with a diverse, remote-first team.
  
  

Note: Employment is contingent upon successful completion of background checks, including verification of employment, education, and criminal records.

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