He / She is responsible for general administration and assisting the project team in the smooth running of projects.
- Responsible for general administrative duties such as scheduling of meetings, document preparation/filing, records management, meeting minutes etc.
- Support the internal teams on procurement matters, and collaborate with the Procurement Department to collate and ensure proper documentation within the purchase requisition.
- Monitor and coordinate project activities, resources, and progress to ensure smooth execution and prepare regular status reports for management and stakeholders.
- Assist in the planning and implementation of IT projects from initiation through to completion.
- Liaise with clients, vendors, and internal teams to ensure clear communication and timely resolution of issues.
- Engage the Finance Department on all expenses and financial matters such as expense claims, processing of invoices, payments, etc.
- Support operating routines including coordinating monthly/quarterly department meetings, collation of management reports etc.
- Support budget tracking and procurement processes related to IT projects.
- Collaborate with other project managers and project executives on any other office initiatives.
- Stay updated with the latest IT trends and technologies to support innovative project solutions.
- Conduct travel to branch locations as required to support project needs.
- Other Ad-hoc duties assigned by Reporting Manager
Qualifications
- Diploma/ Bachelor's Degree in IT or related field.
Other Information
- Minimum 3 years' experience in IT management level in a similar-sized structure and business, hands-on experience, and technical knowledge of applications and communications infrastructure.
- An added advantage for those familiar with PMP