Senior Training Officer

Job description

About Us

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff.

With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit

Job Description

To assist Supervisor/Head in developing, maintaining and implementing effective training programme at the centre.

Main Duties and Responsibilities (80%)

1. 1.1.1 Assist in deputizing the duties and responsibilities of the Head in his/her absence.
   
   
2. 1.1.2 Provide coaching and mentoring for the junior staff.
   
   
3. 1.1.3 Collaborate with the Head and Supervisor in the overall centre's programme and staff development.
   
   
4. 2.1.1 Keeps abreast and share new training methodology and introduce innovative programmes to the centre.
   
   
5. 2.1.2 Ensure the adherence of assessment, monitoring and evaluation of the training programme under their respective programme tracts.
   
   
6. 2.1.3 Coach the staff in conducting training sessions for the healthy development of trainees in the area of sensory awareness and sexual relationships.
   
   
7. 2.1.4 Keeps abreast of legal developments pertaining to the trainees' well-being.
   
   
8. 2.1.5 Actively engages the trainees' families in the implementation of individual training programme.
   
   
9. 2.1.6 Supervise and manage disciplinary and motivational plans of trainees.
   
   
10. 2.1.7 Survey the international arena for new developments and interventions for the holistic development of the trainees.
    
    
11. 2.1.8 Plan and monitor trainees' health; safety and security management plans.
    
    
12. 2.2.1 Monitor and ensure smooth operation of the overall TDC management and programmes.
    
    
13. 2.2.2 Provide consultation for programme logistics management.
    
    
14. 2.2.3 Monitor and measure programme outcomes.
    
    
15. 2.2.4 Check and ensure proper documentation of trainees' case management and intervention programmes and activities.
    
    
16. 2.3.1 Facilitate the development of vocational training plan for the respective programme tracts.
    
    
17. 2.3.2 Monitor and measure vocational training programme outcomes.
    
    
18. 2.3.3 Identify and plan preparatory training for trainees suitable for Internal Integration Programme (IIP) / Open Employment.
    
    
19. 2.3.4 Provide consultation for implementation of community mobility training evaluation of training programme.
    
    
20. 2.3.5 Preparatory training for open employment for trainees.
    
    
21. 2.3.6 Implement Community Mobility Training.
    
    
22. 2.4.1 Explore new avenues for activities promoting inclusion in the community.
    
    
23. 2.4.2 Coordinate inclusion activities for trainees.
    
    
24. 2.4.3 Coordinate internal events and activities for trainees.
    
    
25. 2.4.4 Network and support external agencies that organize events for trainees (e.g., Singapore Disability Sports Council, Special Olympics Singapore, NCSS, MCYS).
    
    
26. 2.5.1 Network with various agencies and corporations for sponsorships and support for the development of the trainees.
    
    
27. 2.5.2 Proactive in engaging community resources and enhance public awareness of the organization and client group.
    
    
28. 2.5.3 Provide public education.
    
    
29. 2.5.4 Monitor and evaluate volunteer involvement programmes.
    
    
30. 2.6.1 Provide information to support the Head or Manager in his/her budget planning for the respective programmes.
    
    
31. 2.6.2 Inventory management of the Centre.
    
    
32. 2.6.3 Building and estate management.
    
    

Secondary Duties and Responsibilities (20%)

1. 3.1.1 To attend to request by staff on minor repairs and maintenance.
   
   
2. 3.1.2 To report to Head of Centre for any repairs.
   
   
3. 3.1.3 To attend immediately to any major and urgent repairs.
   
   
4. 3.1.4 To maintain and improve the physical environment of the Centre.
   
   
5. 3.1.5 To assist other staff in construction and /or improvement of the work area.
   
   
6. 3.2.1 To look into the safety aspects of the centre /clients/staff.
   
   
7. 3.2.2 To ensure the rooms /doors/windows/power points are properly shut and locked at the end of the day/week.
   
   
8. 3.2.3 To ensure that safety rules, regulations and procedures are observed.
   
   
9. 3.2.4 To ensure safety management procedures are in place and are in operation.
   
   
10. 3.2.5 To plan, execute and record fire drill procedures twice yearly.
    
    
11. 3.2.6 To maintain general cleanliness of the Centre.
    
    
12. 3.2.7 To maintain hygiene standards for meal preparations.
    
    
13. 3.2.8 To ensure that meals are well balanced and of nutritional value.
    
    
14. 3.2.9 To provide inventory control and replenishment of first aid items on a quarterly basis.
    
    
15. 3.2.10 To update staff on first aid information and emergency procedures.
    
    
16. 3.2.11 To organize and update first aid training for staff.
    
    
17. 3.2.12 To provide any information pertaining to health issues.
    
    
18. 3.2.13 To co-ordinate health programs lead by Medicare Team.
    
    
19. 3.2.14 To ensure that staff, clients and clients' families are constantly updated about Medicare information/issues.
    
    
20. 3.3.1 To represent Centre in any sports and related activities.
    
    
21. 3.3.2 To record and take stocks of sports equipment and recommend new purchases.
    
    
22. 3.3.3 To organize sports activities for the Centre.
    
    
23. 3.3.4 To recruit and train new clients for sports events.
    
    
24. 3.3.5 To plan regular sports training program throughout the year.
    
    
25. 3.3.6 To document sports and training programs.
    
    
26. 3.4.1 To organize festival celebrations for the centre.
    
    
27. 3.4.2 To propose and apply budget through Centre Head.
    
    
28. 3.5.1 To organize annual camp for the centre.
    
    
29. 3.5.2 To propose and apply budget through Centre Head.
    
    
30. 3.6.1 To organize clients' year end party.
    
    
31. 3.6.2 To propose and apply budget through Centre Head.
    
    
32. 3.7.1 To organize clients' annual picnic.
    
    
33. 3.7.2 To propose and apply budget through Centre Head.
    
    
34. 3.8.1 To represent Centre in the IT sub-committee and any IT related meetings.
    
    
35. 3.8.2 To report to Head of Centre for any computer faults and repairs.
    
    
36. 3.8.3 To attend to request by staff on minor computer issues/problems.
    
    
37. 3.8.4 To train staff to attain minimum computer and audio-visual product knowledge.
    
    
38. 3.8.5 To conduct regular IT programs for clients.
    
    
39. 3.8.6 To document, maintain, recommend and improve IT materials and AVA equipment.
    
    
40. 3.9.1 To represent Centre and organize programs/activities for the well being of staff.
    
    
41. 3.9.2 To look into the welfare of staff.
    
    
42. 3.10.1 To ensure safety procedures are adhered to in respect to alighting and boarding of buses by our clients upon arrival and departing from the centre.
    
    
43. 3.10.2 To account for all clients arriving and departing from the centre.
    
    
44. 3.11.1 To vet through all case/health referrals and reviews.
    
    
45. 3.11.2 To ensure that information provided are accurate and comprehensive.
    
    
46. 3.11.3 To upload reviews and health referrals into centre's shared folder.
    
    
47. 3.12 Any other duties allocated by the Head of Centre.
    
    

Qualification & Skills

• Minimum GCE ‘O' Levels/Diploma Holders

Other Information

• Good interpersonal and communication skills
• Computer literacy skills - MS Words, Excel and PowerPoint
• Passion to work with people with intellectual disabilities

Seniority level

• Executive

Employment type

• Full-time

Job function

• Human Resources
• Civic and Social Organizations

Required Skill Profession

Hr & Organizational Development